Bldg. 25; Rekey Entrance Doors

The State of West Virginia Department of Administration, General Services Division (GSD) has issued an Agency Request for Quote (ARFQ) solicitation for rekeying entrance doors at Building 25, located at 400 5th Street in Parkersburg, West Virginia, within Upshur County. The procurement seeks qualified contractors to rekey all entrance doors at the specified building location according to detailed technical specifications provided in the solicitation documents. Vendors must submit technical questions by July 18, 2024, at 12:00 PM, and all bids must be submitted electronically through wvOASIS or via fax to the General Services Division at 304-558-1475 by the bid closing deadline of July 24, 2024, at 2:30 PM. The contract is structured as a one-time purchase with a mandatory fifteen-day completion period following award. While no mandatory pre-bid meeting is scheduled, interested vendors must contact Phil Brooks at 304.541.3530 or Jason Agan at 304.382.4632 to arrange a required site visit to verify project specifications and conditions. The successful bidder must be properly registered with the West Virginia Purchasing Division, maintain Commercial General Liability Insurance of at least $1,000,000 per occurrence and Automobile Liability Insurance of at least $1,000,000 per occurrence, and submit firm pricing that must be extended to the State at the lower of the contract price or any publicly advertised sale price.

The solicitation documents do not specify any set-aside designations or restrictions limiting responses to particular types of organizations, disadvantaged enterprises, or minority-owned businesses; therefore, the opportunity appears open to all qualified vendors meeting the stated insurance and registration requirements. No incumbent vendor or current contractor information is identified in the available solicitation materials. The State of West Virginia is exempt from federal and state taxes and will not pay or reimburse tax obligations incurred by the contractor. While specific award values or budget ranges are not disclosed in the provided documents, vendors should note that contract performance is contingent upon the availability of appropriated funds and that non-appropriation shall not constitute an event of default. Interested parties should contact Robert W. Hovatter, the designated buyer, at 304-352-5498 or robert.w.hovatter@wv.gov for clarification on pricing parameters, specifications, or other contract details.