Black 3M Floor Pads for Fayette County Public Schools (RFQ 26-023-075)

Fayette County Public Schools (FCPS) in Georgia issued Request for Quote (RFQ) 26-023-075 on March 18, 2026, to procure 355 cases of 3M Black High Productivity Floor Pad 7300, with each case containing 5 round pads measuring 20 inches in diameter and 1 inch in nominal thickness. The pads are specified as brand-specific with no alternative products accepted, featuring nylon fiber construction, a 3.2 aggressiveness rating, and extra coarse grade. The solicitation required responses to be submitted electronically to marrero.jamie@fcboe.org, by mail, or hand-delivered to Facilities Services at 939 Goza Road, Fayetteville, Georgia 30215. Questions were due by 9:00 AM (ET) on Monday, March 23, 2026, with final responses due by 9:00 AM (ET) on Wednesday, March 25, 2026. The contract term runs from the award date through December 31, 2026, with no renewal options, and delivery must occur as soon as reasonably obtainable during standard operating hours of 7:30 AM to 3:30 PM (EST), Monday through Friday, via tailgate or inside delivery due to the absence of a loading dock. Evaluation criteria extended beyond lowest price to include warranty, service guarantees, past performance, costs of ownership, business capabilities, delivery schedules and methods, and manufacturer/quality standards. Required submissions included a Solicitation Response Form, Reference Form with three business references, Cost Proposal, and a completed W-9 Form, with pricing submitted on a per-case basis plus separate shipping and delivery costs.

The procurement did not identify specific set-aside designations or restrictions limiting responses to particular organizational categories or disadvantaged enterprises. Henderson Chemical Company, located at 820 MLK Jr Boulevard in Macon, Georgia, was selected as the award recipient from seven responsive submissions, with an award term effective April 17, 2026, through December 31, 2026. The winning bid submitted by Henderson Chemical Company was $53.05 per case, resulting in a total project cost of $18,832.75 for the 355 cases, representing the lowest evaluated cost proposal among bidders whose per-case pricing ranged from $41.32 to $92.21. Competing vendors incurred evaluation point reductions for administrative deficiencies such as missing W-9 Forms and incomplete reference documentation. Pricing was required to remain firm through December 31, 2026, after which price escalations of no more than 10% were permitted if supported by product cost documentation and subject to FCPS approval. The solicitation permitted other Fayette County government entities and local municipalities to purchase from the awarded contract at the same quoted prices pending mutual agreement, though no specific quantities were guaranteed with the award and purchase orders would be issued based on project budget allocations.