BL093-26 Purchase of Bagged Ice Melt Products on an Annual Contract

Gwinnett County Board of Commissioners is requesting sealed bids for bagged ice melt products on an annual contract with bids due June 26, 2026 at 2:50 p.m. local time. Firms on the Gwinnett County ineligible source list are prohibited from submitting bids.

The scope covers de-icing salt and related products delivered on an as-needed basis to seven designated county locations serving Police Services, Grounds Maintenance, Department of Water Resources, and Department of Community Services Parks and Recreation. All delivery charges, including freight and fuel, must be included in bid pricing; products ship F.O.B. Destination, Freight Prepaid and Allowed. Deliveries must occur within one week of request or within 72 hours for forecasted winter weather events, during weekdays between 7:00 a.m. and 3:30 p.m., with extended hours permitted during emergency operations. Product packaging must clearly display distributor and manufacturer information, item numbers, brand names, bag weights, and quantities.

Suppliers bear responsibility for material testing compliance with ASTM D98-15 for Calcium Chloride and ASTM D632-12 for Sodium Chloride; testing failure results in non-payment and potential contract cancellation. Suppliers must provide Material Safety Data Sheets with each shipment and cannot make substitutions without prior written approval from authorized County representatives.

The initial contract term is twelve months from Board of Commissioners approval, with four optional annual twelve-month renewals if pricing remains firm or receives pre-approval for increases, service is satisfactory, and both parties agree. Award goes to the lowest responsive and responsible bidder; Gwinnett County reserves the right to split awards or reject any or all bids. Questions are due June 10, 2026, directed to Michael Milstein, Purchasing Associate II. Public bid opening is scheduled for 3:00 p.m. via virtual Teams meeting.