BL080-26 Provision of DocuSign eSignature Envelopes on a Multi-Year Contract

Gwinnett County Board of Commissioners, Georgia, is issuing an Invitation to Bid (BL080-26) for the provision of DocuSign eSignature Envelopes on a multi-year contract for the Department of Information Technology Services. The procurement requires approximately 25,000 eSignature Enterprise Pro for Government Envelopes annually and one Enterprise Premier Support package at 22% of recurring fees annually over a five-year contract period. Bidders must submit sealed bids by 2:50 P.M. local time on Tuesday, May 5, 2026, at the Gwinnett County Financial Services - Purchasing Division, 2nd Floor, 75 Langley Drive, Lawrenceville, Georgia 30046, with public bid opening and reading scheduled for 3:00 P.M. via virtual meeting. The contract term is five years (Years 1-5) with pricing required to remain firm for the entire initial contract duration. Bidders must submit a completed Bid Schedule with pricing for all five contract years, minimum three references for similar work, a notarized Contractor Affidavit and Agreement demonstrating E-Verify compliance, and a Code of Ethics Affidavit; failure to provide any required documentation may result in automatic rejection. Questions regarding the bid must be directed to Bethany White, Purchasing Associate II, at Bethany.White@gwinnettcounty.com or 770-822-5149 no later than 3:00 P.M. on Thursday, April 23, 2026. Award will be made to the lowest responsive and responsible bidder, with the County reserving the right to reject any or all bids, waive technicalities, negotiate terms and conditions, and split or award the contract in its entirety.

The solicitation specifies DocuSign, Inc. products (DSI-0000488 and DSI-0000148) or approved equivalents, indicating that vendors must either provide the specified DocuSign solutions or submit equivalents for County approval. The procurement document does not identify any set-aside designations or restrictions limiting bid eligibility to disadvantaged enterprises or specific organization types. No incumbent vendors or current contractors are referenced in the available solicitation materials, nor are there specific technology integration requirements beyond the DocuSign eSignature platform specification. Electronic payments will be required upon award, with vendors selecting their preferred payment method from the County's available options. Specific award values or budget ranges are not disclosed in the invitation, though the annual volume requirement of approximately 25,000 eSignature envelopes plus support services provides insight into the expected scope and potential contract value over the five-year term.