BL063-24 Provision of Comprehensive HVAC Services on an Annual Contract

The Gwinnett County Board of Commissioners is issuing an Invitation to Bid (ITB) for the Provision of Comprehensive HVAC Services on an Annual Contract (BL063-24). The county is seeking competitive sealed bids from qualified contractors to provide preventive maintenance, inspections, repairs, and equipment replacements for HVAC systems at various county facilities under the Department of Support Services and Department of Community Services. The services will be priced as a fixed monthly fee for Comprehensive Services, as well as a time and materials basis for repairs and maintenance beyond the Comprehensive Services scope. The contract will begin on July 1, 2024 or upon Board of Commissioners approval, with the option to renew for four additional one-year terms. Bids are due by 2:50 PM on May 15, 2024, and a pre-bid conference is scheduled for April 26, 2024. Contractors must provide detailed staffing plans and qualifications, and the county reserves the right to add or delete facilities and equipment during the contract term.

The ITB does not specify any set-aside designations or restrictions on the types of organizations that can respond. The recommended vendor, Maxair Mechanical, LLC, was the lowest responsive and responsible bidder, with a total bid amount of $725,848 for the initial 12-month contract term. The contract includes provisions for pricing to increase by 6% in each of the four 1-year renewal options. The bid tabulation also includes approximate quantities for each service item.