BL058-26 Purchase of Ice Melt and Road Salt on an Annual Contract

The Gwinnett County Board of Commissioners is soliciting competitive sealed bids for the purchase of ice melt and road salt on an annual contract to supply multiple county departments including Police Services, Department of Water Resources, Department of Community Services, Department of Transportation, and Grounds Maintenance. The procurement requires suppliers to provide two primary products: Sodium Chloride in bulk for road treatment that meets ASTM D632-12 standards with a minimum 95 percent NaCl composition by weight, no more than 1.5 percent insoluble matter, and no more than 3 percent calcium and magnesium salts; and Granular Calcium Chloride and Magnesium Chloride blend in 50-pound bags for emergency entity use. Delivery must occur within one week of request or within 72 hours for forecasted winter weather events, with all deliveries scheduled between 7:00 A.M. and 3:30 P.M. on weekdays only to designated county locations. The contract will be awarded to the lowest responsive and responsible bidder based on correct unit pricing, with the county retaining the right to make awards by line item, section, or to the overall low supplier; all delivery charges including freight and fuel must be included in bid pricing with products delivered F.O.B. Destination, Freight Prepaid and Allowed. Sealed bids in duplicate must be received by 2:50 P.M. local time on May 5, 2026, at the Gwinnett County Financial Services - Purchasing Division, 4th Floor, Nash Building, 75 Langley Drive, Lawrenceville, Georgia 30046, with public bid opening occurring virtually at 3:00 P.M. the same day via Webex. Questions regarding the bid must be submitted to Michael Milstein, Purchasing Associate II, no later than April 23, 2026, and bidders must submit fee schedules, references, an ethics affidavit, and E-Verify documentation with their bids.

Firms currently on the Gwinnett County ineligible source list are prohibited from submitting bids, and persons or firms debarred, suspended, or otherwise on the ineligible source list during the contract period shall not submit offers or bids to Gwinnett County. The contract will commence upon Board of Commissioners approval for an initial twelve-month period and may be renewed for four additional annual twelve-month periods if pricing remains firm or includes pre-approved increases, service is satisfactory, and both parties consent. The successful supplier bears full responsibility for all material testing, sample submission, and compliance verification, with non-compliant materials subject to rejection and removal at the supplier's expense. The county reserves the right to negotiate terms, conditions, and pricing with the lowest responsive, responsible vendor and may purchase outside the contract in emergency situations. No specific budget range or award value has been disclosed in the solicitation documents.