BL011-25, Provision of Instrumentation Calibration, Maintenance, Repair and Replacement on a Multi

Gwinnett County Board of Commissioners is soliciting competitive sealed bids for BL011-25, a multi-year contract for Instrumentation Calibration, Maintenance, Repair and Replacement services primarily for the Department of Water Resources. The procurement covers comprehensive instrumentation services across over 200 facilities including water treatment plants, water reclamation facilities, pump stations, water tanks, pressure stations, diversion structures, and sewage pump stations. Contractors must have a minimum of five years experience in water/wastewater instrumentation maintenance and repair, with required insurance coverage including $2 million general aggregate liability and $1 million auto liability. The initial contract term will run from March 9, 2025 through December 31, 2025, with four potential one-year renewal options for a total possible contract duration of five years. Bid submissions are due January 31, 2025 at 2:50 PM local time, with a public bid opening at 3:00 PM, and prospective bidders were required to submit questions by January 23, 2025 at 3:00 PM. The pricing structure includes hourly rates for technicians during regular and after-hours periods, with markup rates not exceeding 10% for parts, supplies, materials, subcontractors, and rental equipment.

No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly outlined in the procurement documents. The current incumbent vendors include Argus Group Holdings dba Premier Safety (for contract BL005-20) and The Patch Group, LLC dba ASA Safety Equipment (for contract BL032-19), with the existing contracts covering portable gas detectors and instrumentation calibration. The estimated annual contract value is approximately $80,000 for parts and supplies, with additional allocations of $15,000 for subcontractors and $5,000 for rental equipment. Notably, the county reserves the right to purchase instrumentation through alternative contracts and has included a line item allowing for the purchase of new or replacement instrumentation during the contract term. Contractors are required to provide service response within 48 hours for emergency requests, and the solicitation explicitly states that firms currently on the Gwinnett County ineligible source list will not be considered for the contract. The comprehensive scope includes detailed instrumentation specifications in Appendix B and facility listings in Appendix A, covering a wide range of technical requirements for water resource infrastructure maintenance.