Bituminous hot mix

Portage County, Wisconsin, through its Purchasing Department, is requesting bids to establish a contract for the supply of bituminous hot mix material and bituminous hot mix material transfer vehicles (shuttle buggies) for use on all Local Road Improvement Program (LRIP) projects and County Highway Improvement (CHI) projects during 2026. The primary deliverable consists of approximately 32,000 tons of hot mix asphalt material, though the County does not guarantee a specific purchase quantity, with materials required to be available for the entire 2026 season beginning approximately May 1st and must comply with the most current Wisconsin Department of Transportation Standard Specifications for Highway and Structure Construction. Bidders must demonstrate a minimum of five years of experience in the bituminous hot mix business and provide three references from comparable-sized institutions or companies served within the past five years. Material Transfer Vehicles (shuttle buggies) are required for all mainline paving projects of 1,000 tons or more and must be non-contact, shuttle buggy style devices capable of storing a minimum of 25 tons of hot mix asphalt material, with pricing requested on an hourly rate basis for equipment and operator services plus mobilization fees to Portage County project sites. Award will be made to the lowest and most advantageous unit price from responsive, responsible bidders meeting all specifications, with multiple bidders potentially eligible for award. Sealed bids must be submitted by 2:00 PM on March 10, 2026, to the Portage County Purchasing Department at 1462 Strongs Ave, Stevens Point, Wisconsin 54481, with a public bid opening held at the same location; written questions regarding specifications must be submitted by February 26, 2026, to Christopher Schultz, Procurement Director, at schultzc@co.portage.wi.gov or (715) 346-1393. All bids must be submitted on the provided Bid Offer Form with unit prices quoted in U.S. dollars for loaded hot mix on County trucks, with prices remaining firm for the entire contract period through December 31, 2026, and adjustable only at renewal periods with supporting documentation of industry-wide increases.

No specific set-aside designations or restrictions limiting the types of organizations eligible to respond are identified in this solicitation. Portage County qualifies for governmental discounts, which must be reflected in unit pricing, and the County is exempt from federal excise and Wisconsin sales taxes (CES number ES 43251). No incumbent vendors or current contractors are identified in the available documentation. The County will supply fuel for Material Transfer Device operations on its projects. No specific award value or budget range is provided in the solicitation, though the estimated material need of approximately 32,000 tons provides a basis for cost projections by prospective bidders.