Bituminous Coal

The Commonwealth of Pennsylvania, specifically the Department of General Services Bureau of Procurement, is soliciting a contract for the procurement of bituminous coal for the State Correctional Institute (SCI) Smithfield located in Huntingdon County. The procurement is detailed in Solicitation CN00035189, with an estimated annual usage of 1,439 tons of bituminous coal sized between 1 1/2 and 3/4 inches. The contract period runs from January 4, 2012, to June 30, 2012, with potential extensions up to three additional months and opportunities for four additional one-year renewals. Suppliers must meet strict functional specifications outlined in Attachment A and PCID 1069, which define requirements for coal combustion, boiler functionality, ash characteristics, and emissions control. Bidders are required to submit their pricing on the provided spreadsheet, include a signed bid, State of Manufacture form, and other supporting documents in a sealed envelope. The solicitation opening date is January 4, 2012, at 1:30 PM, with George Landis serving as the Commodity Specialist for potential bidder inquiries.

No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly mentioned in the procurement documents. The contract appears open to coal suppliers who can meet the technical specifications and provide a commitment letter from their coal mine or breaker operator. According to the Special Contract Terms and Conditions, the award will be made to the responsive and responsible bidder offering the lowest price. While no incumbent vendor is identified, the documentation indicates that all coal must be produced from mines in Pennsylvania, as mandated by Act No. 28 of April 9, 1990. The bid item sheets indicate an estimated annual coal usage value of 1,439 tons, though specific pricing per ton is not disclosed in the summary documents. Suppliers must demonstrate the ability to provide coal that meets stringent quality assurance requirements, including fixed carbon, volatile matter, ash content, and specific BTU/lb measurements as defined in the Pennsylvania Commercial Item Description (PCID).