Bid Ref. #26-059 DOCO HVAC Judicial Building

The City of Albany, Georgia Procurement Division is requesting sealed bids for replacement of the HVAC system at the Judicial Building located at 225 Pine Avenue, Albany, with bids due June 29, 2026 at 2:30 p.m., and a pre-bid conference scheduled for June 4, 2026 at 10:00 a.m. The City strongly encourages Small Business firms and Disadvantaged Business Enterprises (DBE) to participate, though no set-aside or participation goal is specified.

The scope comprises removal of an existing failed chiller and installation of one new 325-ton Mag Bearing Chiller (Trane or York), including all necessary piping connections, wiring connections, freon recovery, motor and pump installation, system startup by factory-authorized technician, and provision of startup logs and operation manuals. Bidders must submit a preliminary project schedule identifying anticipated delivery dates for long-lead items. Work must be substantially completed within 180 calendar days from Notice to Proceed, with liquidated damages assessed at $75 per calendar day for delays. A one-year warranty from written acceptance is required.

The contractor must maintain a superintendent or representative on-site at all times. General insurance requirements include $1 million per accident bodily injury liability, $1 million property damage liability, $1 million product/completed operations liability, $1 million combined single limit for vehicles, and workers' compensation insurance at statutory limits with $100,000 employers' liability. A 5% bid bond is required with submission; 100% Performance and Payment bonds are required prior to commencement. The contractor must comply with all City and County permits and occupational tax certificates.

Award will be made on a lump-sum basis to the responsive and responsible bidder submitting the lowest total base bid. Questions are due June 18, 2026 at 2:30 p.m., directed to Destin Adams (Buyer I) at dadams@albanyga.gov with copies to jswilliams@albanyga.gov and kross@albanyga.gov. Bid documents are available through the City's Procurement Division website and the Georgia Procurement Registry.