Bid Ref. #26-052 DOCO HVAC Robert Cross Event Center

The City of Albany, Georgia is soliciting sealed bids for the replacement of the HVAC system at the Robert Cross Event Center located at 2660 Newcastle Lane under Bid Ref. #26-052. This procurement involves the removal of the existing Carrier split system and installation of one new Trane 25-ton split system, with all associated labor, materials, piping connections, wiring, freon recovery, vacuum testing, duct connections, system startup, and commissioning included in the scope of work. Bidders must submit sealed bids by 2:30 p.m. on June 2, 2026, with a mandatory pre-bid conference scheduled for May 12, 2026, at 10:00 a.m. at the Government Center in Albany; the deadline for submitting questions is May 26, 2026, at 2:30 p.m., with responses provided via addendum. All work must be substantially completed within 180 calendar days from the Notice to Proceed, and bidders are required to submit a preliminary project schedule identifying anticipated delivery dates for long-lead items. The contract will be awarded on a lump-sum basis to the responsive and responsible bidder submitting the lowest total base bid. Required qualifications include a valid Georgia state contractor license, compliance with the Georgia Security and Immigration Compliance Act, and the ability to obtain all required permits and an occupational tax certificate before commencing work; additionally, bidders must provide a 5% bid bond with their submission, and the successful bidder must provide 100% Performance and Payment bonds before work commences.

The City of Albany requires general liability insurance with limits of $1,000,000 per occurrence, combined single liability limits of $1,000,000 for vehicles, and worker's compensation insurance in statutory limits, with payment terms established as Net 30. Liquidated damages are assessed at $75 per calendar day for any delays beyond the contract completion date, and all materials and equipment must be new, latest-model items with a one-year warranty on all materials and workmanship required from the contractor. No specific set-asides for disadvantaged enterprises or restrictions on organization types are mentioned in the procurement documents. The City of Albany reserves the right to reject any and all bids and to waive any informalities in the bidding process. While a specific budget or award value is not disclosed in the available documentation, interested contractors should anticipate costs associated with the removal and disposal of the existing Carrier system and the full installation of the new Trane equipment with all ancillary work required for system commissioning.