Bid Ref. #26-018 Pad Mount Transformers

The City of Albany, Georgia (Bid Ref. #26-018) is soliciting sealed bids for pad mount transformers to be added to warehouse inventory, with procurement occurring on behalf of Douglas County. The procurement seeks fifteen total transformers across four specifications: three 150kVA three-phase units at 120/208V, four 300kVA three-phase units at 120/208V, five 500kVA three-phase units at 277/480V, and three 1000kVA three-phase units at 277/480V (with Addendum 3 modifying the 150kVA units to 277/480V specifications). All transformers must feature 12470/7200V high voltage ratings, air-cooled operation with mineral oil or equivalent cooling fluid, mild steel construction, aluminum windings (copper preferred), and either amorphous or silicone steel cores with steel preferred. Required components include temperature gauges, pressure relief valves, drain/sample valves, bayonet fuses, secondary bonds, and penta-head bolts on doors, with 15kV screw-in bushings on primary sides and secondary spades on secondary sides; load break switches, parking stands, and arresters are not required. Bidders must be authorized dealers qualified to instruct on equipment application and use, submit only latest model equipment in current production, and provide manufacturer specifications, estimated delivery timeframes, warranty statements, and a sample transformer with their bids. Evaluation criteria include unit pricing (which prevails in case of calculation errors), estimated delivery timelines with preference for quickest delivery, warranty provisions, favorable payment term discounts beyond Net 30 standard terms, and local preference granted to bidders domiciled within Albany City Limits in the event of tie bids. The questions deadline is October 17, 2025, at 2:30 p.m., with sealed bids due October 27, 2025, at 2:30 p.m., at the City of Albany Procurement Office, 222 Pine Avenue, Suite 260, Albany, Georgia 31701. Delivery is expected within thirty days of purchase order notification, with all materials to be F.O.B. Albany, Georgia with freight charges prepaid and included in bid pricing.

No set-aside designations for disadvantaged enterprises, minority-owned businesses, or other restricted categories are mentioned in the procurement documents. Bidders must complete a Buy America certification form and Georgia Security and Immigration Compliance Act affidavit as mandatory submission requirements. No incumbent vendors or current contractors are identified in the solicitation materials, and no existing infrastructure or technology requiring integration is specified. The City of Albany reserves the right to award each item separately or on a lump sum basis, reject any or all bids, and modify specifications through addenda as necessary, with four addenda already issued to clarify technical requirements and adjust the bid opening timeline from the originally scheduled October 6, 2025, date to October 27, 2025. No specific budget range or total award value is disclosed in the procurement documents; pricing will be determined through competitive bidding based on the quantities and specifications outlined.