Bid No. Carhart Storm Defender Rain Jackets

The City of Salem, Oregon is seeking bids for Bid No. 245039 to procure approximately 200 Carhart Storm Defender rain jackets for the Salem Fire Department. The jackets must be available in sizes ranging from Small through 3XL and include specific customization requirements such as Velcro strips, name tapes, reflective lettering, and stripes. Bidders are permitted to submit substitutions for the specified product, but these must be pre-approved as equal alternatives prior to the bid closing. The bid is due on May 29, 2024 at 11:00 AM local time, with a public virtual bid opening scheduled for the same day. The contract will be awarded to the lowest responsive bidder based on total bid amount, with an initial term of one year beginning July 1, 2024 and the option for four additional one-year renewal periods. Evaluation criteria will focus on pricing, responsiveness to specifications, and compliance with customization requirements.

The contract opportunity includes set-aside requirements for minority-owned, women-owned, and emerging small businesses, which may influence bidder eligibility. Based on the Notice of Intent to Award document, Syringa Boutique is the intended contractor, with a potential contract award date of June 18, 2024. The bid tabulation reveals total bid amounts ranging from $9,525.00 to $13,650.00 from three vendors: Lutzco Inc., Syringa Boutique, and Tiles in Style LLC. The contract agreement indicates the City will pay the contractor up to a maximum agreement amount, though specific financial details are not explicitly stated in the provided documents. No existing infrastructure or technology integration requirements were identified in the procurement materials. Prices must remain firm for the initial contract term, with potential allowances for escalation or de-escalation as outlined in the General Conditions.