Bid No. 267045 Carhartt Storm Defender Rain Jackets

The City of Salem, Oregon Contracts & Procurement Division, on behalf of the Salem Fire Department, is soliciting competitive bids for the procurement of Carhartt Storm Defender Rain Jackets through Bid No. 267045. The solicitation requires delivery of seventy units across six sizes: five small, ten medium, twenty large, twenty extra large, ten 2XL, and five 3XL jackets. Beyond the base jackets, the successful bidder must provide customization services including application of Velcro strips, name tapes with reflective screening, departmental patches, and reflective stripes using artwork supplied by the Salem Fire Department. Deliverables must be F.O.B. to the Salem Fire Department at 2742 25th Street SE, Salem, Oregon 97302, with delivery expected within twenty City business days of order placement. The contract will be awarded to the lowest responsive bidder based on total bid price, with all bid items required for responsiveness. Written questions regarding bid specifications must be submitted by June 3, 2026 at 5:00 p.m. local time, with electronic bids due through Equity Hub's Bid Locker by 11:00 a.m. on June 10, 2026, followed by public bid opening via Microsoft Teams. The contract award is anticipated within thirty calendar days of the bid closing date, with prices remaining firm for thirty days after bid closing.

The contract term commences July 1, 2026 through June 30, 2027, with options for four additional one-year renewal periods contingent upon City approval, satisfactory performance, and budget availability. No set-aside designations or restrictions limiting eligible bidders are noted in the solicitation materials. The successful bidder must maintain commercial general liability insurance with minimum combined single limits of $2,000,000 per occurrence and comply with all applicable state and local tax laws. Payment terms are Net 30 days, and the City reserves the right to inspect, test, and reject non-conforming goods with correction at the provider's expense. Cooperative purchasing is permitted, allowing other public agencies to utilize the resulting agreement unless the bidder expressly restricts pricing to the City of Salem only. No specific budget range or award value is provided in the available documentation.