267045 Supplemental Information Letter No. 2docx.pdf

This is a Supplemental Information Letter No. 2 issued by the City of Salem Department of Finance Services Contracts & Procurement in response to bidder inquiries regarding Bid No. 267045 for Carhartt Storm Defender Rain Jackets. The City of Salem, on behalf of the Salem Fire Department, is procuring seventy Carhartt Storm Defender rain jackets in six sizes (five small, ten medium, twenty large, twenty extra large, ten 2XL, and five 3XL) with customization services including Velcro strips, reflective name tapes, departmental patches, and reflective stripes. The jackets are identified by SKU CT104670 in black. Delivery is required within twenty City business days of order placement to the Salem Fire Department at 2742 25th Street SE, Salem, Oregon 97302 on an F.O.B. basis. Written questions were due by June 3, 2026 at 5:00 p.m. local time, with electronic bids due through Equity Hub's Bid Locker by 11:00 a.m. on June 10, 2026, followed by public bid opening via Microsoft Teams. Contract award is anticipated within thirty calendar days of bid closing, with the contract term commencing July 1, 2026 through June 30, 2027, and options for four additional one-year renewal periods subject to City approval, satisfactory performance, and budget availability.

The contract will be awarded to the lowest responsive bidder based on total bid price, with all bid items required for responsiveness. Prices must remain firm for thirty days after bid closing. Payment terms are Net 30 days. The successful bidder must maintain commercial general liability insurance with minimum combined single limits of $2,000,000 per occurrence and comply with all applicable state and local tax laws. The City reserves the right to inspect, test, and reject non-conforming goods with correction at the provider's expense. Cooperative purchasing is permitted, allowing other public agencies to utilize the resulting agreement unless the bidder expressly restricts pricing to the City of Salem only. No specific budget range, award value, or set-aside designations are noted in the available documentation.