267045 Supplemental Information Letter No. 1.pdf

This is a Supplemental Information Letter No. 1 issued by the City of Salem Department of Finance Services Contracts & Procurement on May 27, 2026, addressing questions regarding Bid No. 267045 for Carhartt Storm Defender Rain Jackets. The solicitation, administered by the Salem Fire Department, requires delivery of seventy units across six sizes: five small, ten medium, twenty large, twenty extra large, ten 2XL, and five 3XL jackets. The customization scope includes application of Velcro strips, name tapes with reflective screening, departmental patches, and reflective stripes. The bid closing date is June 10, 2026 at 11:00 a.m. local time, with delivery expected within twenty City business days of order placement to 2742 25th Street SE, Salem, Oregon 97302. The contract term commences July 1, 2026 through June 30, 2027, with options for four additional one-year renewal periods. The contract will be awarded to the lowest responsive bidder based on total bid price.

The supplemental letter clarifies that the City of Salem, specifically Salem Fire, will provide both the Oregon Paramedic patch and Fire Department emblem patch for attachment to the jackets, relieving the vendor of this responsibility. Payment terms are Net 30 days, and the successful bidder must maintain commercial general liability insurance with minimum combined single limits of $2,000,000 per occurrence. The City reserves the right to inspect, test, and reject non-conforming goods with correction at the provider's expense. Cooperative purchasing is permitted, allowing other public agencies to utilize the resulting agreement unless the bidder expressly restricts pricing to the City of Salem only. No specific budget range or award value is provided in the available documentation.