Bid No. 267012 Roofing Contractor of Record

The City of Salem, Oregon Department of Facilities Services is soliciting bids for Bid No. 267012, a Roofing Contractor of Record to provide comprehensive roofing services including installation of new roofing, removal of old roofing, roof repair, cleaning, and roof-related maintenance work at various City locations. The successful contractor must demonstrate a minimum of ten years' experience with residential and commercial roof types including BUR, rolled roofing, asphalt shingle, EPDM, metal, and wood shingle/shake, with specialized expertise in historical building restoration. The contractor must be an approved installer for Tremco, Firestone, and Johns Manville roofing systems and certified to perform warranty work. Pricing shall be submitted on a unit price basis with hourly rates for six work categories: roof cleaning, roof installation and repairs, metal roof installation and repairs, roof coating application for metal, roof coating application, and roof evaluation/inspection/reporting, plus a lump sum for performance and payment bonds. The contract will be a non-exclusive one-year annual contract commencing July 1, 2026, through June 30, 2027, with four additional one-year renewal options subject to City approval and satisfactory service determination. Electronic bids are due by 2:30 p.m. local time on Tuesday, April 14, 2026, via Equity Hub's Bid Locker, with no pre-bid conference or site orientation scheduled. The City reserves the right to reject all bids and to award to the lowest responsive and responsible bidder.

The bid documents do not specify set-aside designations or restrictions limiting responses to particular organization types or disadvantaged enterprises. The contractor shall provide a one-year warranty on workmanship and a two-year warranty on materials from the acceptance date, and equipment rental, material, parts, and subcontractor markups cannot exceed five percent. Prevailing wage rates in accordance with ORS 279C.800 through 279C.870 apply to Marion County, Region 3, for bids exceeding $50,000, with a 25 percent retainage held until prevailing wage certifications are filed. Bid security equal to ten percent of the bid amount must accompany each submission. Payment will be made monthly upon submission of invoices with supporting documentation including certified payroll, equipment receipts, and material invoices. No specific budget range or award value is disclosed in the bid documents; estimated quantities are provided for bid comparison purposes only, with actual hours potentially exceeding or falling below estimates. Price adjustments are considered only at renewal with justification documentation submitted 45 days prior to the renewal date.