267012 Bid Tabulation.pdf

This is a bid tabulation document for the City of Salem, Oregon Department of Facilities Services' Roofing Contractor of Record solicitation (Bid No. 267012). The City is seeking a roofing contractor to provide comprehensive services including roof cleaning, installation, repair, coating application, and evaluation/inspection work on various City properties. The contract is structured as a non-exclusive one-year annual agreement commencing July 1, 2026, through June 30, 2027, with four additional one-year renewal options subject to City approval and satisfactory performance. Electronic bids were due by 2:30 p.m. local time on Tuesday, April 14, 2026. The successful contractor must demonstrate a minimum of ten years' experience with multiple roofing types including BUR, rolled roofing, asphalt shingle, EPDM, metal, and wood shingle/shake, and must be an approved installer for Tremco, Firestone, and Johns Manville roofing systems.

Pricing is submitted on a unit price basis with hourly rates for six work categories ranging from $100.00 per hour, plus a lump sum for performance and payment bonds. Two vendors submitted bids: Anderson Roofing Co. from Salem, Oregon and Flawless Roofing from Portland, Oregon, each bidding $45,495.00 total. Bid security equal to ten percent of the bid amount is required; notably, Flawless Roofing did not include the required 10 percent bid bond. Equipment rental, material, parts, and subcontractor markups are limited to five percent. Prevailing wage rates apply per ORS 279C.800 through 279C.870 for Marion County Region 3, with 25 percent retainage held until prevailing wage certifications are filed. The contractor must provide a one-year warranty on workmanship and a two-year warranty on materials. Payment will be made monthly upon submission of invoices with supporting documentation including certified payroll, equipment receipts, and material invoices.