Zoom Bid Opening Instructions 4.14.26.docx

This document is a Zoom bid opening meeting invitation issued by the City of Salem, Oregon Department of Facilities Services for Bid No. 267012, a Roofing Contractor of Record solicitation. The City seeks a qualified roofing contractor to provide comprehensive services including new roofing installation, removal of existing roofing, repairs, cleaning, and maintenance work at various municipal locations. The successful contractor must demonstrate a minimum of ten years' experience with residential and commercial roof types including BUR, rolled roofing, asphalt shingle, EPDM, metal, and wood shingle/shake, with specialized expertise in historical building restoration. Electronic bids are due by 2:30 p.m. Pacific Time on Tuesday, April 14, 2026, via Equity Hub's Bid Locker, with the bid opening conducted via Zoom on the same date. No pre-bid conference or site orientation has been scheduled. The contract will be a non-exclusive one-year annual contract commencing July 1, 2026, through June 30, 2027, with four additional one-year renewal options subject to City approval and satisfactory performance.

Pricing shall be submitted on a unit price basis with hourly rates for six work categories: roof cleaning, roof installation and repairs, metal roof installation and repairs, roof coating application for metal, roof coating application, and roof evaluation/inspection/reporting, plus a lump sum for performance and payment bonds. The contractor must be an approved installer for Tremco, Firestone, and Johns Manville roofing systems and certified to perform warranty work. Bid security equal to ten percent of the bid amount must accompany each submission. The contractor shall provide a one-year warranty on workmanship and a two-year warranty on materials. Equipment rental, material, parts, and subcontractor markups cannot exceed five percent. Prevailing wage rates in accordance with ORS 279C.800 through 279C.870 apply to Marion County, Region 3, for bids exceeding $50,000, with a 25 percent retainage held until prevailing wage certifications are filed. No specific budget range or award value is disclosed; estimated quantities are provided for bid comparison purposes only. Price adjustments are considered only at renewal with justification documentation submitted 45 days prior to the renewal date. The City reserves the right to reject all bids and award to the lowest responsive and responsible bidder.