Bid No. 267008 Ditch Cleaning and Street Excavation Hauling Services

The City of Salem, Oregon is soliciting bids for Ditch Cleaning and Street Excavation Hauling Services through Bid No. 267008, with the bid closing deadline of April 1, 2026, at 11:00 a.m. local time via electronic submission through Equity Hub's Bid Locker. The City seeks two 10-12 yard dump trucks equipped with high lift gates and qualified drivers to provide on-demand hauling services for maintenance activities throughout the City's service area, which encompasses Salem, Turner, Keizer, and unincorporated areas of Marion and Polk Counties. The successful contractor will be awarded a one-year annual agreement commencing July 1, 2026, through June 30, 2027, with optional renewal for up to four additional one-year periods, contingent upon satisfactory performance and budget approval. Bidders must submit firm, fixed pricing in the form of a total lump sum yearly bid calculated using an hourly rate multiplied by 1,560 estimated annual hours, plus a separate hourly rate for overtime hours exceeding eight hours per day, with actual compensation based on hours worked rather than estimates and a minimum four-hour payment guarantee when trucks are not needed for a full eight-hour shift. The contractor must comply with ODOT and City of Salem safety regulations, maintain commercial general liability insurance with a combined single limit of not less than $2,000,000, obtain workers' compensation insurance as required by Oregon law, and provide alternate equipment within one business day in case of truck malfunction. All technical questions and specification clarification requests must be submitted in writing by March 25, 2026, at 5:00 p.m. local time, and the public bid opening will occur virtually via Zoom with details posted on OregonBuys at least three days prior.

The solicitation documents do not specify any set-aside designations or restrictions limiting participation to particular enterprise categories, suggesting the opportunity is open to all qualified contractors meeting the specified requirements. There are no listed incumbent vendors or current contractors mentioned in the available documentation. The contractor must comply with all federal, state, and local civil rights requirements, prevailing wage standards, and pay equity compliance obligations as incorporated under Oregon Statutes ORS 279B.220, 279B.225, 279B.230, and 279B.235. The City will provide one business day notice for service requests and reserves the right to select an alternate provider if the primary contractor cannot meet this notice requirement. The services agreement establishes that the City may terminate the contract without cause upon thirty days' written notice or for cause with fourteen days' written notice if the breach remains uncured, and the agreement is governed by Oregon law with exclusive venue in Marion County Circuit Court. No specific award value or budget range is provided in the available solicitation documents, with compensation to be determined by the actual hours worked at the rates submitted by the successful bidder.