Zoom Bid Opening Instructions 4.1.26.docx

This is a Zoom Bid Opening Instructions document issued by the City of Salem, Oregon for Bid No. 267008 Ditch Cleaning and Street Excavation Hauling Services. The City is soliciting bids for two 10-12 yard dump trucks equipped with high lift gates and qualified drivers to provide on-demand hauling services for maintenance activities throughout Salem, Turner, Keizer, and unincorporated areas of Marion and Polk Counties. The bid closing deadline is April 1, 2026, at 11:00 a.m. Pacific Time, with virtual bid opening conducted via Zoom meeting (Meeting ID: 879 8804 4974). The successful contractor will be awarded a one-year annual agreement commencing July 1, 2026, through June 30, 2027, with optional renewal for up to four additional one-year periods, subject to satisfactory performance and budget approval. Technical questions and specification clarification requests must be submitted in writing by March 25, 2026, at 5:00 p.m. local time.

Bidders must submit firm, fixed pricing as a total lump sum yearly bid calculated using an hourly rate multiplied by 1,560 estimated annual hours, plus a separate hourly rate for overtime hours exceeding eight hours per day, with actual compensation based on hours worked and a minimum four-hour payment guarantee. The solicitation contains no set-aside designations or restrictions, indicating the opportunity is open to all qualified contractors. The contractor must maintain commercial general liability insurance with a combined single limit of not less than $2,000,000, obtain workers' compensation insurance as required by Oregon law, comply with ODOT and City of Salem safety regulations, provide alternate equipment within one business day in case of malfunction, and satisfy all federal, state, and local civil rights and prevailing wage requirements. The City reserves the right to terminate the contract without cause upon thirty days' written notice or for cause with fourteen days' written notice if the breach remains uncured. No specific award value or budget range is provided in the available documentation.