Bid No. 267007 Parking Services Uniforms

The City of Salem, Oregon's Contracts & Procurement Division is soliciting bids for Bid No. 267007 to procure parking services uniforms for the Department of Community Planning and Development. The procurement includes pants/shorts (18 units), short-sleeve performance polos (30 units), long-sleeve performance polos (14 units), and baseball hats (6 units), along with embroidery services and one-time setup fees. All items must be bid as specified or submitted as approved equals, with the successful bidder required to provide tailoring, measurement, and alteration services at no additional cost and deliver orders within three business days. Prospective bidders must submit requests for clarification, specification changes, or approved equal product substitutions by April 8, 2026, at 5:00 p.m. local time. Bids must be submitted electronically through Equity Hub's Bid Locker at https://bidlocker.us/a/salem_or/BidLocker by April 15, 2026, at 11:00 a.m. local time, with virtual bid opening conducted via Zoom. The contract will be awarded to the lowest responsive bidder within thirty days after the closing date, with a one-year term commencing July 1, 2026, through June 30, 2027, and renewal options for up to four additional one-year periods subject to satisfactory performance and budget approval.

The successful bidder must be a recognized wholesaler or retailer maintaining a location within 15 miles of 350 Commercial Street NE, Salem, Oregon 97301, or provide a detailed service proposal demonstrating capability for on-site measurement, fitting, and service. All prices are firm offers valid for thirty days after closing and must be delivered F.O.B. to the City destination point, with an escalation/de-escalation clause limiting price increases to no more than 15 percent during any 30-day period, with adjustments allowed only for documented material or supplier cost changes. The bidder must maintain liability insurance with a combined single limit of not less than $2,000,000 per occurrence, including comprehensive general liability and automobile liability coverage, with the City named as an additional insured. All bids require completion of a five-question Contractor Disclosure Requirement form prior to award, and no late bids will be accepted. The City reserves the right to reject any or all bids when in its best interest. No specific bid values or budget ranges are disclosed in the procurement documents; however, interested vendors should contact the City for budget information or historical pricing details.