Zoom Bid Opening Instructions 4.15.26.docx

This document contains Zoom bid opening instructions for the City of Salem, Oregon's Contracts & Procurement Division regarding Bid No. 267007 for parking services uniforms. The procurement solicits bids for pants/shorts (18 units), short-sleeve performance polos (30 units), long-sleeve performance polos (14 units), and baseball hats (6 units), along with embroidery services and one-time setup fees. All items must be submitted as specified or as approved equals. Prospective bidders must submit requests for clarification, specification changes, or approved equal product substitutions by April 8, 2026, at 5:00 p.m. local time. Electronic bids must be submitted through Equity Hub's Bid Locker by April 15, 2026, at 11:00 a.m. Pacific Time, with virtual bid opening conducted via Zoom at the same date and time using Meeting ID 844 4767 5221. The successful bidder will be awarded within thirty days after closing to the lowest responsive bidder. The contract term commences July 1, 2026, through June 30, 2027, with renewal options for up to four additional one-year periods subject to satisfactory performance and budget approval.

The successful bidder must be a recognized wholesaler or retailer maintaining a location within 15 miles of 350 Commercial Street NE, Salem, Oregon 97301, or provide a detailed service proposal demonstrating capability for on-site measurement, fitting, and service. The bidder must provide tailoring, measurement, and alteration services at no additional cost with delivery within three business days. All prices are firm offers valid for thirty days after closing and must be delivered F.O.B. to the City destination point. An escalation/de-escalation clause limits price increases to no more than 15 percent during any 30-day period, with adjustments allowed only for documented material or supplier cost changes. The successful bidder must maintain liability insurance with a combined single limit of not less than $2,000,000 per occurrence, including comprehensive general liability and automobile liability coverage, with the City named as an additional insured. All bids require completion of a five-question Contractor Disclosure Requirement form prior to award, and no late bids will be accepted. No specific bid values or budget ranges are disclosed; interested vendors should contact the City for budget information or historical pricing details.