Bid No. 256026 Sensus Brand Water Meters and Repair Parts

The City of Salem, Oregon is seeking bids for Bid No. 256026 for Sensus Brand Water Meters and Repair Parts through its Contracts & Procurement Division for the Department of Public Works - Operations. The procurement specifically targets Sensus water meter models including iPerl, SRII, OMNI, SmartPoint, and Ally in various sizes ranging from 3/4" to 10", with detailed technical specifications for electronic registers, flow measurement systems, and communication capabilities. The bid requires battery-operated electromagnetic flow measurement, hermetically sealed registers, programmable displays, and AMR/AMI system compatibility. Electronic bids will be received through Equity Hub's Bid Locker until 11:00 AM local time on May 21, 2025, with a contract term from July 1, 2025, to June 30, 2026, and potential for four additional one-year renewals. The city has approved Sensus as a "Brand Name Exemption" with no substitutions accepted, and will evaluate pricing on a total bid basis. Estimated quantities for meter types range from 1 to 2,000 units, with the city reserving the right to increase or decrease quantities as needed.

The procurement appears to have no specific set-aside designations for disadvantaged enterprises. Bidders must provide comprehensive company information, including environmental compliance, product liability, wage practices, and participation in training programs. The agreement template indicates that providers must maintain commercial general liability insurance of at least $2,000,000 per occurrence and comply with Oregon tax laws. While specific budget ranges are not explicitly stated, the bid includes unit pricing for various meter types and potential parts discounts. The city reserves broad discretion in procurement, including the ability to terminate the agreement with 30 days' notice. The contract is non-exclusive, allowing flexibility in future procurement decisions. Providers must ensure their goods are new, current, and fully warranted, with emergency delivery options potentially available. The comprehensive bid document suggests a thorough and competitive procurement process designed to secure high-quality water meter infrastructure for the City of Salem.