Bid No. 256015 Hats

The City of Salem, Oregon, through Marion County, is soliciting bids for Bid No. 256015 to procure a comprehensive range of hats and caps for the Public Works Department. The procurement includes specific hat styles such as an Outback Hat, multiple Flex Fit Caps in various sizes, an Adjustable Mesh Cap, Knit Caps, Performance Knit Caps, and Stretch Fleece Beanies in navy and orange colors, totaling approximately 275 units. All items must be embroidered with the City of Salem logo, with precise specifications requiring a logo size of 1.8 inches in height by 4.8 inches in width. The bid allows for "or approved equal" substitutions with prior approval and mandates no additional freight charges, with pricing to include delivery to the City Warehouse. The contract will be awarded to the lowest responsive total bidder, with an initial term from July 1, 2025, to June 30, 2026, and potential for up to four additional one-year renewals contingent upon city approval and satisfactory performance. The bid submission deadline is April 9, 2025, at 11:00 AM local time, with bids to be submitted electronically through Equity Hub's Bid Locker.

The procurement appears to be open to all qualified bidders, with the city encouraging the use of recycled materials and maintaining non-discrimination provisions. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, the bid documents suggest a commitment to inclusive procurement practices. The contract includes provisions for potential price adjustments, limited to 15% in any 30-day period, with required documentation for any price changes. The estimated total contract value is not precisely specified, but the comprehensive nature of the hat procurement suggests a moderate budget allocation. Vendors will be required to maintain comprehensive liability insurance with a combined single limit of $2,000,000 for bodily injury and property damage, including commercial general liability and automobile liability coverage. The city also indicates openness to cooperative purchasing with other public agencies, potentially expanding the contract's scope and value. Interested bidders must submit complete pricing for all items and comply with the detailed specifications outlined in the bid manual.