256015 Addendum No. 1.pdf

This document is Addendum No. 1 for Bid No. 256015, issued by the City of Salem, Oregon Finance Department's Contracts & Procurement Division for a hat procurement project. The bid solicits proposals for various hats and caps for the City of Salem, including 50 Outback Hats in Canvas/Navy color, 50 Flex Fit Caps in Navy color (Size S-M), 60 Flex Fit Caps in Navy color (Size M-L), 50 Flex Fit Caps in Navy color (Size L-XL), 5 Flex Fit Caps in Navy color (Size XL-2XL), 30 Knit Caps in Navy color, 15 Performance Knit Caps in True Navy color, 15 Stretch Fleece Beanies in Navy color, 15 Stretch Fleece Beanies in Orange color, and 80 Adjustable Mesh Caps in Navy color. All items must be embroidered with the City of Salem logo, and bidders are required to submit their proposals electronically via Equity Hub's Bid Locker by April 9, 2025, at 11:00 AM local time.

The bid allows for "or approved equal" substitutions with prior approval by April 2, 2025, and specifies that no freight charges will be applied, with the cost of freight to be included in the garment pricing. The document includes a comprehensive contractor disclosure requirement, asking bidders to provide information about potential legal violations, product liability claims, and employment practices over the past three years. The procurement is open to both resident and non-resident bidders, with a preference potentially given to in-state bidders as determined by the Oregon Department of Administrative Services. Other public agencies may also utilize the purchase agreement resulting from this invitation to bid, potentially expanding the contract's scope and value.