Bid No. 256012 Meter Stops

The City of Salem, Oregon, through its Contracts & Procurement Division, is soliciting bids for Bid No. 256012 Meter Stops, a procurement for various brass meter stops to be used by the Department of Public Works. The bid seeks specific quantities of meter stops from manufacturers including A.Y. McDonald, Cambridge Brass, Ford, and Mueller, covering sizes of 3/4", 1", 1 1/2", and 2". All brass fittings must comply with AWWA Standard C-800 and meet lead-free specifications, with a weighted average of no more than 0.25 percent lead. The bid is scheduled to close on April 2, 2025, at 11:00 a.m. local time, with electronic submissions required through Equity Hub's Bid Locker. The contract term runs from July 1, 2025, to June 30, 2026, with potential for four additional one-year renewal periods contingent upon City approval and satisfactory service. Evaluation will be conducted on a total bid basis, with the City reserving the right to adjust quantities, and pricing is expected to remain firm throughout the initial contract term.

The procurement allows for cooperative purchasing by other public agencies and requires bidders to provide residency status information. While no specific set-aside designations are explicitly mentioned, the bid documents suggest an open competitive process. Potential price adjustments may be considered for subsequent renewal periods through escalation or de-escalation provisions. The City will make payments within 30 days of invoice receipt, with all deliveries to be made to the City Warehouse in Salem, Oregon. The procurement includes a requirement for the successful vendor to maintain appropriate liability insurance, with a combined single limit of $2,000,000 per occurrence. The City reserves comprehensive rights regarding inspection, testing, and potential rejection of non-conforming goods, with options to require corrections, accept goods at reduced prices, or cancel the agreement if defects are not addressed. While specific budget ranges are not detailed in the provided documents, the bid indicates a significant municipal procurement for essential infrastructure components.