Zoom Bid Opening Instructions 4.2.25~2.docx

The document is a Zoom Bid Opening Instructions file related to Bid No. 256012 for Meter Stops, issued by the City of Salem, Oregon's Contracts & Procurement Division. The bid solicits brass meter stops for the Department of Public Works, seeking specific quantities of meter stops from manufacturers like A.Y. McDonald, Cambridge Brass, Ford, and Mueller in sizes ranging from 3/4" to 2". The bid is scheduled to close on April 2, 2025, at 11:00 a.m. local time, with electronic submissions required through Equity Hub's Bid Locker. The contract term spans from July 1, 2025, to June 30, 2026, with potential for four additional one-year renewal periods subject to City approval and satisfactory performance.

The procurement allows for cooperative purchasing by other public agencies and requires bidders to provide residency status information. Evaluation will be conducted on a total bid basis, with the City reserving the right to adjust quantities and expecting pricing to remain firm during the initial contract term. All brass fittings must comply with AWWA Standard C-800 and meet lead-free specifications, with a maximum weighted average of 0.25 percent lead. The City will make payments within 30 days of invoice receipt, with deliveries to be made to the City Warehouse in Salem. The successful vendor must maintain liability insurance with a $2,000,000 combined single limit per occurrence. The City retains comprehensive rights for inspection, testing, and potential rejection of non-conforming goods, with options to require corrections, accept goods at reduced prices, or cancel the agreement if defects are not addressed.