Bid No. 256011 Meter Setters

The City of Salem, Oregon, through its Contracts & Procurement Division, is soliciting bids for Bid No. 256011 for meter setters to be used by the Department of Public Works. The procurement specifically seeks two types of meter setters: a 1-1/2" model with high offset bypass (10 units estimated) and a 2" model with high offset bypass (35 units estimated). Acceptable manufacturers include A.Y. McDonald, Cambridge Brass, Ford, Mueller, or approved equivalents. All brass fittings must conform to AWWA Standard C-800 and meet lead-free specifications, with a maximum weighted lead content of 0.25 percent. The bid is scheduled to close on April 2, 2025, at 11:00 a.m. local time, with electronic submissions required through Equity Hub's Bid Locker. Pricing will be evaluated on a total bid basis, with the city reserving the right to adjust quantities. The contract term runs from July 1, 2025, to June 30, 2026, with potential for four additional one-year renewals contingent on city approval and satisfactory performance.

The solicitation allows for cooperative purchasing, enabling other public agencies to potentially utilize the contract. While no specific set-aside designations are explicitly mentioned, the bid documents indicate compliance requirements with local, state, and federal non-discrimination regulations. Pricing provisions include a potential price escalation/de-escalation mechanism, with increases limited to 15% per 30-day period. The contract includes standard provisions for insurance, with likely requirements for vendor liability coverage. Payment terms are established at net 30 days, with delivery specified to the City Warehouse in Salem, Oregon. Though a specific budget range is not detailed, the estimated quantities suggest a moderate-scale procurement. The city's approach emphasizes flexibility, with no guaranteed minimum purchase commitment and the ability to source from multiple providers if necessary. Vendors will need to demonstrate compliance with tax laws, contractor disclosure provisions, and maintain appropriate insurance coverage to be considered for award.