Zoom Bid Opening Instructions 4.2.25~1.docx

The file "Zoom Bid Opening Instructions 4.2.25~1.docx" relates to Bid No. 256011 issued by the City of Salem, Oregon's Contracts & Procurement Division for meter setters to be used by the Department of Public Works. The procurement seeks two types of meter setters: a 1-1/2" model with high offset bypass (10 units estimated) and a 2" model with high offset bypass (35 units estimated), with acceptable manufacturers including A.Y. McDonald, Cambridge Brass, Ford, Mueller, or approved equivalents. The bid is scheduled to close on April 2, 2025, at 11:00 a.m. local time, with electronic submissions required through Equity Hub's Bid Locker. The contract term runs from July 1, 2025, to June 30, 2026, with potential for four additional one-year renewals contingent on city approval and satisfactory performance.

The solicitation allows for cooperative purchasing, enabling other public agencies to potentially utilize the contract. Pricing will be evaluated on a total bid basis, with the city reserving the right to adjust quantities. A price escalation/de-escalation mechanism is included, with increases limited to 15% per 30-day period. Payment terms are established at net 30 days, with delivery specified to the City Warehouse in Salem, Oregon. While no specific set-aside designations are mentioned, the bid documents indicate compliance with local, state, and federal non-discrimination regulations. The city's approach emphasizes flexibility, with no guaranteed minimum purchase commitment and the ability to source from multiple providers. Vendors must demonstrate compliance with tax laws, contractor disclosure provisions, and maintain appropriate insurance coverage to be considered for award.