256011 Notice Intent to Award.pdf

The document is a Notification of Intent to Award issued by the City of Salem's Administrative Services Department, Contracts and Procurement Division, for Bid No. 256011 METER SETTERS. The City intends to award the contract to HD Fowler Company Inc. on April 18, 2025, following a solicitation for meter setters. While specific details of the full bid are not contained in this notification document, the accompanying contract opportunity summary indicates the procurement involves two types of meter setters: a 1-1/2" model with high offset bypass (10 units estimated) and a 2" model with high offset bypass (35 units estimated). The contract term is set from July 1, 2025, to June 30, 2026, with potential for four additional one-year renewals based on city approval and satisfactory performance.

The solicitation allows for cooperative purchasing, enabling other public agencies to potentially utilize the contract. Pricing will be evaluated on a total bid basis, with the city reserving the right to adjust quantities. The bid documents indicate compliance with local, state, and federal non-discrimination regulations, and include provisions for potential price escalation/de-escalation, limited to 15% per 30-day period. Payment terms are established at net 30 days, with delivery specified to the City Warehouse in Salem, Oregon. Acceptable meter setter manufacturers include A.Y. McDonald, Cambridge Brass, Ford, Mueller, or approved equivalents, with requirements that all brass fittings conform to AWWA Standard C-800 and meet lead-free specifications.