Bid No. 256009 Liquid Oxygen Supply and Maintenance Services

The City of Salem, Oregon, is soliciting bids for Liquid Oxygen (LOX) Supply and Maintenance Services, identified as Bid No. 256009, specifically for the Geren Island Water Treatment Plant. The procurement seeks a vendor to provide approximately 330 tons of liquid oxygen with comprehensive inspection and maintenance services for LOX storage and vaporizer systems. The successful bidder must supply liquid oxygen meeting ANSI/AWWA B304-18 standards, including a minimum 99.0% oxygen content, strict moisture and hydrocarbon limits, and NSF/ANSI Standard 60 certification for potable water treatment. The procurement involves one 15,000-gallon horizontal liquid oxygen storage tank and three ambient air LOX vaporizers, each capable of supplying 11,000 standard cubic feet per hour. Bidders are required to submit safety data sheets, product data sheets, and NSF documentation with their proposal. The bid is due electronically on March 26, 2025, at 11:00 a.m. local time through Equity Hub's Bid Locker, with the initial contract term spanning from July 1, 2025, to June 30, 2026, and potential for four additional one-year renewal periods subject to City approval and satisfactory performance.

The contract will be awarded to the lowest responsive bidder, with no specific set-aside designations or restrictions on organizational types mentioned in the documentation. The existing infrastructure includes a sophisticated liquid oxygen storage system engineered to ASME Code Case 2596 standards, featuring vacuum and multilayer insulation with various gas connection capabilities. While no incumbent vendors are explicitly identified, the technical specifications suggest a complex industrial gas storage and distribution system requiring advanced technical expertise. The services agreement indicates a total compensation structure with potential price adjustments through an escalation/de-escalation clause, though specific budget ranges are not explicitly stated. The City reserves the right to cancel the procurement or reject any bids deemed not in its best interest. The contractor will be required to maintain liability insurance with a combined single limit of $2,000,000 for each occurrence and comply with various municipal contractual provisions including non-discrimination, wage equity, and Oregon tax laws.