Zoom Bid Opening Instructions 3.26.25~1.docx

The document is a Zoom meeting invitation for bid openings issued by the City of Salem, Oregon, for multiple procurement opportunities, including Bid No. 256009 for Liquid Oxygen (LOX) Supply and Maintenance Services at the Geren Island Water Treatment Plant. The bid solicits a vendor to provide approximately 330 tons of liquid oxygen with comprehensive inspection and maintenance services for a 15,000-gallon horizontal storage tank and three ambient air LOX vaporizers, each capable of supplying 11,000 standard cubic feet per hour. The bid is due electronically on March 26, 2025, at 11:00 a.m. local time through Equity Hub's Bid Locker, with an initial contract term from July 1, 2025, to June 30, 2026, and potential for four additional one-year renewal periods subject to City approval and satisfactory performance.

The contract will be awarded to the lowest responsive bidder, with no specific set-aside designations or organizational restrictions. The liquid oxygen must meet ANSI/AWWA B304-18 standards, including a minimum 99.0% oxygen content, strict moisture and hydrocarbon limits, and NSF/ANSI Standard 60 certification for potable water treatment. Bidders are required to submit safety data sheets, product data sheets, and NSF documentation. The existing infrastructure features a sophisticated liquid oxygen storage system engineered to ASME Code Case 2596 standards. The contractor will be required to maintain $2,000,000 in liability insurance and comply with municipal contractual provisions. The City reserves the right to cancel the procurement or reject bids not in its best interest, with potential price adjustments through an escalation/de-escalation clause.