Zoom Bid Opening Instructions 3.26.25.docx

This document is a Zoom bid opening instructions file for the City of Salem, Oregon, announcing the virtual opening of bids for Bid No. 256009 Liquid Oxygen Supply and Maintenance Services, along with three additional procurement opportunities (Janitorial Cleaning, Wood Fiber Fall Material, and Tactical Gear). The bid opening meeting is scheduled for March 26, 2025, at 11:00 a.m. Pacific Time via Zoom webinar. The Liquid Oxygen procurement specifically seeks a vendor to supply approximately 330 tons of liquid oxygen and provide comprehensive inspection and maintenance services for the storage and vaporizer systems at the Geren Island Water Treatment Plant. The liquid oxygen must meet ANSI/AWWA B304-18 standards with a minimum 99.0% oxygen content and NSF/ANSI Standard 60 certification for potable water treatment. The existing infrastructure includes one 15,000-gallon horizontal storage tank and three ambient air vaporizers, each capable of supplying 11,000 standard cubic feet per hour. Bids are due electronically through Equity Hub's Bid Locker on March 26, 2025, at 11:00 a.m. local time, with the initial contract term running from July 1, 2025, to June 30, 2026, and potential for four additional one-year renewal periods subject to City approval and satisfactory performance.

The contract will be awarded to the lowest responsive bidder with no specific set-aside designations mentioned. Bidders are required to submit safety data sheets, product data sheets, and NSF documentation with their proposals. The contractor must maintain liability insurance with a combined single limit of $2,000,000 for each occurrence and comply with various municipal contractual provisions including non-discrimination, wage equity, and Oregon tax laws. The services agreement includes a total compensation structure with potential price adjustments through an escalation/de-escalation clause, though specific budget amounts are not explicitly stated in the bid opening instructions. The City reserves the right to cancel the procurement or reject any bids deemed not in its best interest.