Bid No. 245119 IPEMA Certified Engineered Wood Fiber Fall Material

The City of Salem, Oregon, through its Contracts & Procurement Division, is soliciting bids for Bid No. 245119 to procure IPEMA Certified Engineered Wood Fiber Fall Material for playground surfaces within the Marion County jurisdiction. The procurement seeks a supplier capable of delivering engineered wood fiber with specific technical requirements, including being non-toxic, free of recycled wood products, and compliant with ASTM standards for impact attenuation and accessibility. Estimated delivery quantities range from 50 to 250 cubic yards per delivery, with four pricing categories covering full truck/semi-load deliveries to single or multiple sites, including options for standard delivery and blown-in-place installation. Bids must be submitted electronically through Equity Hub's Bid Locker by March 26, 2025, at 11:00 AM local time, with a virtual bid opening scheduled via Zoom. The initial contract term will run until June 30, 2025, with potential for four additional one-year renewal periods contingent upon City approval and satisfactory service performance. Pricing will be evaluated on a total bid basis, with delivery expected within four business days of order, and the City reserves the right to cancel the procurement or reject any bids.

The solicitation appears to be open to all qualified vendors capable of meeting the specified requirements, with no explicit set-aside designations for disadvantaged enterprises mentioned in the documentation. The contract includes provisions for cooperative purchasing, allowing other public agencies to potentially utilize the agreement. While specific budget ranges are not explicitly stated, the bid documents indicate a flexible procurement structure accommodating varying delivery volumes. The successful bidder must provide annual IPEMA certification and inspection reports, maintain product quality standards, and demonstrate the ability to deliver engineered wood fiber meeting precise specifications. The agreement allows for potential price escalation/de-escalation with specific limitations, providing some flexibility in long-term pricing. The City will require the selected vendor to maintain appropriate insurance and comply with local procurement regulations. Although no incumbent vendors are identified in the provided documents, the procurement suggests an ongoing need for high-quality playground surface materials for Marion County's parks and recreational facilities.