STATE OF OREGON

INVITATION TO BID (ITB)

VARIOUS DAS PARKING GARAGE OVERHEAD DOOR UPGRADES

BID# S-10700-00013053

ADDENDUM# 1

ITB# S-10700-00013053 ADDENDUM #1 Various DAS Parking Garage Overhead Door Upgrades Page 1 of 1

The purpose of this Addendum# 1 is to publish the agenda and attendance list of the mandatory pre-bid conference held on April 1, 2025 at 10:00 AM, PST in the Mt. Mazama Conference Room in the General Services Building, located at 1225 Ferry St. SE, Salem, Oregon 97301.

All other areas not specifically mentioned or affected by this Solicitation Addendum shall remain in full force. This Solicitation Addendum shall be added as a part of the Original Bidding Document.

This Solicitation Addendum must be acknowledged by providing the required signature prior to Bid Closing. Failure to do so may result in rejection of Bid.

Requests for clarification, requests for change, and protests of Solicitation Addendum provisions addressed in this Solicitation Addendum must be received by DAS by 2:00 PM, April 3, 2025 (Pacific time) or they will not be considered. DAS will not consider requests or protests of matters not added to or modified by this Solicitation Addendum.

THIS SOLICITATION ADDENDUM MUST BE SIGNED AND RETURNED PRIOR TO THE BID CLOSING DATE AND TIME. THIS ADDENDUM RECEIPT MUST ALSO BE ACKNOWLEDGED BY COMPLETING “ACKNOWLEDGEMENT OF ADDENDA” SECTION OF THE ATTACHMENT A, FORM A-1 - BIDDER INFORMATION AND CERTIFICATIONS

FORM.

Signature: ___________________________________________________ Date: ____________________

Bidder Name: __________________________________________________________________________ (Please Print)

Attachment:

Mandatory Pre-Bid Conference Agenda and Attendance List

Mandatory Pre-Bid Conference

ITB # S-10700-00013053

Department of Administrative Services (DAS) Various DAS Parking Garage Overhead Door Upgrades

Tuesday, April 1, 2025, 10:00 AM PST

1. Introductions:

Welcome Introductions Nameun House – Single Point of Contact, Procurement Analyst, DAS State Procurement Services (SPS) Agency (Owner) personnel:

Terry Nunley, Project Manager, DAS Enterprise Asset Management (EAM) Jose Marquez-Cardenas, Trades Maintenance Supervisor, DAS Operations & Maintenance Heath Swartwout, Electronic Security Technician, DAS Electricity and Building Security

Consultant(s):

Architect, David Howard, Ankrom Moisan Architects, Inc.

2. Sign In:

This is a Mandatory pre-bid conference. Bidders or their representative are required to attend this mandatory pre-bid conference. Bids will only be evaluated from bidders or their representative who attended the mandatory pre-bid conference, and all other bids will be considered non-responsive. You must sign the attendance sheet. If you have not done so, please do so at this time.

# General Contractors ___________ # Subcontractors_____________

3. Disclaimer:

Any statements made at this conference will not change the Plans, Specifications or other contract documents unless a Solicitation Addendum has been issued from the DAS Procurement Services Office and advertised on the OregonBuys System.

Interested parties will need to submit any request for brand approval; request for substitution; request for change; and protests; that may be discussed today in written form to the Single Point of Contact, Nameun House.

Deadline for the requests for change, clarification or request for approval of equivalents (substitution) is April 3, 2025, 2:00 PM, Pacific Standard Time.

4. Project Summary & Schedule:

a. Project Estimate Range: $900,000

b. Project Completion Dates:

• PROJECT START DATE: Upon issuance of Notice to Proceed.

• SUBSTANTIAL COMPLETION: No later than August 29, 2025.

• FINAL COMPLETION: No later than September 30, 2025.

c. Bid Closing/Opening: 2:00 PM PST on Thursday, April 10, 2025 for the public Opening following the Closing. Be sure to have Microsoft Teams access available on your computer or

Department of Administrative Services (DAS) Various DAS Parking Garage Overhead Door Upgrades

Tuesday, April 1, 2025, 10:00 AM PST mobile phone and follow the follow link:

Join the meeting now

Meeting ID: 224 408 639 871 Passcode: Rb77yX3A Dial in by phone

+1 503-446-4951,,677793100# United States, Portland Find a local number Phone conference ID: 677 793 100#

Only the name of each Bidder and the Bid amounts will be read at the public Opening. Award decisions will not be made at the public Opening.

Following public Opening (see Section A.11), Contracting Agency may post preliminary Bid results on the OregonBuys System. Such postings may not be correct and are not final. The posting of the preliminary Bid results is not a representation by Contracting Agency that any Bid submitted was complete, sufficient, lawful in any respect, or otherwise in substantial compliance with the ITB requirements.

For PI/PW:

The following shall be submitted prior to Closing:

Bidder Information and Certifications Form: Attachment A, Form A-1 o Residency Information o Federal Employer Identification Number (FEIN) o CCB Registration Requirements o Partnership and Joint Venture - Partnership Declaration o Public Works Bond Information o Subcontractors/ESB Certified Under ORS 200.055 o Responsibility Inquiry, Pay Equity Certificate (employes 50 or more full-time workers and the resulting Contract price estimated to exceed $500,000) o Record of Satisfactory Performance o Acknowledgement of Addenda o Certifications of Bidder’s Duly Authorized Representative and Signature

Pricing Form: Attachment A, Form A-2 Bid Security: Attachment A, Form A-3

The following shall be submitted either with the Bid submission or within two (2) working hours after the Closing:

First-Tier Subcontractor Disclosure Form: Attachment A, Form A-4. Must be returned to Single Point of Contact by the Bid Opening Date or within 2 working hours after the advertised Bid Opening Date and Time.

https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZTJjMmRhZWYtZWVhZi00NzhiLThkZTQtYWMxY2MwNjc0NGRj%40thread.v2/0?context=%7b%22Tid%22%3a%22aa3f6932-fa7c-47b4-a0ce-a598cad161cf%22%2c%22Oid%22%3a%221238c614-67b8-4067-b6a5-816f7b7b376c%22%7d tel:+15034464951,,677793100 https://dialin.teams.microsoft.com/6695bda5-c841-4ea8-9531-d54eb9fd5334?id=677793100

Department of Administrative Services (DAS) Various DAS Parking Garage Overhead Door Upgrades

Tuesday, April 1, 2025, 10:00 AM PST

Prevailing Wage Rate: This Project is subject to Prevailing Wage Rate. The work will take place in Marion County, BOLI Region 3. BOLI Prevailing Wage Rates for Public Works Contracts dated January 5, 2025.

Bonds Requirements: Performance Bond and Payment Bond

Liquidated Damages: $500.00 per calendar day

Criminal Background Check: Required. See information in Attachment B Technical Specifications.

Site Access: Site access will be provided during the Mandatory Pre-Bid Conference

Project Site:

• Human Services Building at 500 Summer St. NE, Salem, Oregon 97301

• Agriculture Building at 635 Capital St. NE, Salem, Oregon 97301

• Ferry Street Parking Garage at 1298 Ferry St. SE, Salem, Oregon 97301 ****Owner reserves the rights to add additional Project Sites at a later date****

Method of Award (Bid sheet MUST have alternates listed as such):

LUMP SUM. If the ITB requires a lump sum Bid, without additive or deductive alternates, or if Contracting Agency elects not to award additive or deductive alternates, Bids will be compared based on lump sum prices or lump sum base Bid prices, as applicable. If the ITB calls for a lump sum base Bid, plus additive or deductive alternates, the total Bid price will be calculated by adding to or deducting from the base Bid those alternates selected by Contracting Agency, for the purpose of comparing Bids.

Contracting Agency may award by Bid item, groups of bid items or the entire Bid provided such award is in the public interest.

Supplemental General Conditions: Please review Attachment D-4.

Insurance Requirements: See Attachment D-5 for insurance types and amounts required of this solicitation. The apparent successful Offeror shall provide all required proofs of insurance and bonds to DAS seven calendar days of notification of intent to award.

5. OregonBuys System:

Bidders are advised to monitor the OregonBuys up until closing for Addenda's. Failure of the Bidder to acknowledge and/or return Addenda's as required will result in Bid rejection.

April 3, 2025 at 2:00 PM, Pacific Standard Time is when the Q & A and request for substitutions period expires. All questions must be in writing to me.

Responses to questions asked during the solicitation will also be posted to OregonBuys.

6. Single Point of Contact (SPC)

Proposer shall direct all communications related to any provision of the ITB only to the SPC, Department of Administrative Services (DAS) Various DAS Parking Garage Overhead Door Upgrades

Tuesday, April 1, 2025, 10:00 AM PST whether about the technical requirements of the ITB, contractual requirements, the ITB process, or any other provision in writing to the SPC.

The SPC for this solicitation is Nameun House. Nameun.House@DAS.oregon.gov

7. Latest legislation requirements

• Buy America: This information can be found in the Supplemental General Conditions. Contractor shall comply with the State Buy America requirements per ORS Chapter 279C.303 and OAR 125- 249-0170. Briefly, steel, iron, coatings for steel and iron and Manufactured Products that Contractor purchases for or uses in the Project, and that become part of a permanent structure, must be Produced in the United States and the cost of the components that are mined, produced, or manufactured in the United States is more than 55 percent of the total cost of all components of the product. The awarded Contractor shall include this provision in all subcontracts. Contractor shall be responsible for full compliance with the State Buy America requirements. Before incorporating any covered materials into the Project, Contractor shall submit to Owner a certificate of materials origin, on a form acceptable by Owner. Owner has a form for ease of use.

• Apprentices and Outreach Plan: This contract includes provisions that the contractor utilize and establish and implement a plan for outreach to and recruitment and retention of women, minority individuals and veterans to perform work, with an aspirational target of having individuals in one or more of these groups to compose at least 15 % of the total number of workers who perform work under this Contract, and report compliance. The apprenticeship utilization requirement is 12% for each applicable contract on the public improvement. Contractors subject to these new requirements include prime contractors who are awarded contracts on public improvement projects with a contract value of more than $3 million, and subcontractors on these projects with a contract value of $750,000 or more. Please take a look at the supplemental general conditions for additional information. There is an enhanced WH-38 with data elements to capture this information. Please see the BOLI webpage for that form. The outreach form must be submitted to the Owner (Terry Nunley, Project Manager) prior to the start of construction.

8. ANY QUESTIONS REGARDING THE PROCUREMENT PROCESS?

Description Of the Project/Work: At this time, I will turn the Conference over to Agency Personnel.

DAS EAM has submitted the plans to the City of Salem, and there will be construction permit fees due by the contractor when the plans are approved. For your information, here are the three permit numbers :

25-106563-00-BP Ferry Street PS 25-106597-00-BP Agriculture 25-106600-00-BP Human Services Building mailto:Nameun.House@DAS.oregon.gov