Bid No. 245079 Custom Hearing Protection

The City of Salem, Oregon is seeking bids for a custom hearing protection contract through Bid No. 245079, targeting the Public Works Operations facility. The procurement involves procuring ear impressions and custom hearing protection for municipal employees, with an initial estimated order of 101-200 pairs. The selected vendor must travel on-site to take individual ear impressions and provide hearing protection that can accommodate electronic communication accessories. Specific requirements include delivering custom hearing protection within 45 days after ear molding, offering pricing for new and replacement pairs across various quantity ranges, and ensuring the hearing protection has a port for potential future electronic accessory integration. The bid closing date is December 4, 2024, at 11:00 AM local time, with a virtual Zoom bid opening scheduled for the same date and time. The contract will be awarded to the lowest responsive bidder and has an initial one-year term with potential for four additional one-year renewals. Bidders must provide information about any environmental, product liability, wage, or employee benefit violations from the past three years.

The solicitation does not specify any specific set-aside designations or restrictions for disadvantaged enterprises, though the City will apply a preference for resident bidders as defined by Oregon law. No incumbent vendors or current contractors are explicitly mentioned in the procurement documents. The bid manual and supplemental information letters do not specify a precise contract value or budget range, though the initial order suggests a moderate-scale procurement targeting between 101-200 pairs of custom hearing protection. The City will require the successful vendor to perform monthly on-site fittings and maintain flexibility in scheduling employee visits. Insurance, nondiscrimination, and worker's compensation compliance will be mandatory for the selected provider. While electronic communication compatibility is not currently required, the City is maintaining future technological adaptability by ensuring the hearing protection can support potential electronic accessory connections.