Bid No. 223005 Fire Suppression Services

The City of Salem, Oregon, through Marion County, is soliciting bids for a comprehensive fire suppression services contract, specifically Bid No. 223005. The procurement seeks a qualified fire extinguisher contractor to provide routine and emergency maintenance, installation, and service for approximately 375 fire extinguishers across various sizes (ABC, BC, CO2, and Halon) and three restaurant range hood fire suppression systems. Bidders must possess a minimum of five years' experience in fire extinguisher and fire suppression system installation and service, with all work to be performed directly by the company without subcontractors. The bid requires detailed pricing for annual, 6-year, and 12-year service for 5 lb ABC fire extinguishers, along with installation and repair service call rates, with a maximum 10% markup on materials and parts. The bid was originally due on March 9, 2022, at 11:00 AM, with a Zoom bid opening scheduled for that time, and the contract is anticipated to be awarded within 30 calendar days after the bid closing date. The initial contract term is one year, beginning July 1, 2022, with the option to renew for up to four additional one-year periods.

No specific small business or minority-owned business set-asides were mentioned in the procurement documents. The current incumbent contractor is ABC Fire Protection, Inc. The procurement is funded through the jurisdictions' general operating budgets, with an estimated annual contract value of $750,000. Three vendors submitted bids: ADT Commercial, Instant Fire Protection, and Valley Fire Control, with significant variations in pricing. Ultimately, the City of Salem issued a Notice of Intent to Award the contract to Instant Fire Protection on March 17, 2022. The procurement requires comprehensive insurance coverage, compliance with nondiscrimination and wage laws, and adherence to local and state regulations. The contract includes provisions for potential contract extensions, performance evaluation, and the ability of the City to reject any or all bids at its discretion.