300-0099 INTENT TO AWARD 3.21.22.pdf

This is an Intent to Award document issued by the City of Salem, Oregon, through Marion County, for Bid No. 223005 Fire Suppression Services. The procurement solicits bids for comprehensive fire suppression services, including routine and emergency maintenance, installation, and service for approximately 375 fire extinguishers in various sizes (ABC, BC, CO2, and Halon) and three restaurant range hood fire suppression systems. Bidders must demonstrate a minimum of five years' experience in fire extinguisher and fire suppression system installation and service, with all work performed directly by the company without subcontractors. The original bid due date was March 9, 2022, at 11:00 AM, with a Zoom bid opening scheduled for that time. The contract was anticipated to be awarded within 30 calendar days after the bid closing date. On March 17, 2022, the City of Salem issued a Notice of Intent to Award the contract to Instant Fire Protection. The initial contract term begins July 1, 2022, for one year with options to renew for up to four additional one-year periods.

The estimated annual contract value is $750,000, funded through the jurisdictions' general operating budgets. Three vendors submitted bids: ADT Commercial, Instant Fire Protection, and Valley Fire Control, with significant variations in pricing. The bid requirements include detailed pricing for annual, 6-year, and 12-year service for 5 lb ABC fire extinguishers, along with installation and repair service call rates, with a maximum 10% markup on materials and parts. The current incumbent contractor is ABC Fire Protection, Inc. No specific small business or minority-owned business set-asides were designated in the procurement documents. The contract requires comprehensive insurance coverage, compliance with nondiscrimination and wage laws, and adherence to local and state regulations.