Bid No. 22-021; Copy Center/Managed Print Services for Springfield Public Schools

The City of Springfield Public Schools (SPS) is seeking proposals from qualified firms to enter into a three (3) year, nine (9) month contract for the establishment, operation, and management of a high-volume copy center to service the school department. The contract includes the leasing of multi-functioning devices and maintenance & repair of its MFD and Desktop Printer Fleets, as well as an internship component and a Courier/Mailing Services component. The total contract value is estimated at $4,500,000.00. Proposals are due by 2:00 PM on September 1, 2021, and all questions must be submitted in writing by August 20, 2021. The Request for Proposals (RFP) is subject to M.G.L. Ch. 30B and other state procurement statutes.

The City of Springfield encourages the use of minority and women-owned business enterprises (MWBE) and expects a good faith effort to comply with the City's goal of twenty (20%) percent MWBE participation. The Chief Procurement Officer reserves the right to waive any informality and reject any or all bids if it is in the public interest to do so. No incumbent vendors or current contractors were identified, and the RFP does not specify any existing infrastructure or technology that requires integration.