Bid No. 212087 T-Shirts: Short and Long Sleeves

The City of Salem and Marion County, Oregon, are procuring short and long-sleeved t-shirts for their fire department personnel through Bid No. 212087. The procurement seeks to acquire black t-shirts in various sizes, including standard and tall sizes, with specific branding requirements involving fire department logos on both front and back of the shirts. Estimated annual quantities are approximately 965 t-shirts, with typical orders ranging from 175 to 250 shirts placed 3-5 times per year, predominantly in medium to extra-large tall sizes. The bid requires vendors to provide unit pricing for four distinct product configurations: short-sleeve t-shirts, short-sleeve tall t-shirts, long-sleeve t-shirts, and long-sleeve tall t-shirts. Evaluation criteria include responsiveness and being the lowest bidder, with the award to be made based on the total grand bid amount. Key dates include a bid opening via Zoom on August 11, 2021, at 11:00 AM Pacific Time, with responses due by August 4, 2021, at 11:00 AM local time.

The procurement is unrestricted, with no specific set-aside designations for disadvantaged enterprises or minority-owned businesses. The contract term is one year with the option to renew for up to four additional one-year periods, allowing potential multi-year engagement. Pricing must remain firm during the initial contract term, with potential escalation or de-escalation considerations after the first year. All-Star Custom Apparel & Design was ultimately selected as the contract awardee on September 1, 2021. The bid tabulation revealed significant price variability among vendors, with short-sleeved t-shirts ranging from $3.48 to $15.59 per unit and long-sleeved t-shirts ranging from $7.05 to $22.64 per unit. Total bid values from the 12 participating vendors ranged from $4,969.10 to $12,973.70, indicating a competitive bidding process with substantial price differentiation.