Bid No. 2026-06 HVAC Filters

The Anaheim Union High School District (AUHSD) in Orange County, California, is soliciting sealed bids (Bid No. 2026-06) for bulk purchasing of HVAC filters through an online procurement process. The district seeks Glassflos or equivalent filters with a MERV 13 rating, meeting ASHRAE Standard 52.2 guidelines and UL Class 900 listing, manufactured by an ISO 9001:2008 certified facility. Bidders must submit proposals online through the AUHSD Bonfire Bidding Hub by September 30, 2025, at 2:00 p.m. PST, with any clarification requests due by September 24, 2025, at 12:00 p.m. PST. The contract is structured for a one-year term with potential annual renewals for up to three additional years, with anticipated order frequencies between four and eight times per year. Evaluation criteria include pricing, vendor qualifications, past performance, and ability to meet comprehensive district requirements, including detailed documentation, delivery specifications, and compliance with legal and safety standards. Bidders must provide extensive documentation, including company background, references, financial statements, and a non-collusion declaration.

The procurement does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. Vendors must demonstrate comprehensive capabilities, including providing criminal record summaries for employees who might interact with students, maintaining Commercial General Liability insurance with $1,000,000 per occurrence and $2,000,000 annual aggregate limits, and complying with workplace policies. The district reserves the right to reject any or all bids and may allow other school districts to utilize the contract through a piggyback option. While specific budget ranges are not detailed, the bid allows for potential catalog discounts and pricing adjustments with manufacturer price increases. Successful bidders must provide parts, service, and operator's manuals at no charge, maintain a drug-free and tobacco-free work environment, and undergo thorough background checks as required by California Education Code. The procurement appears open to qualified vendors who can meet the district's extensive technical, legal, and operational requirements for HVAC filter supply.