BID - MPRB - HVAC Services and Repair

The Minneapolis Park and Recreation Board (MPRB) is requesting bids for HVAC inspections and as-needed HVAC services and repair across the park system, with bids due November 3, 2026, at 2:00 p.m. CST and questions due October 22, 2026. No pre-bid meeting will be held. Prevailing wage compliance is mandatory, with Hennepin County wage rates (Heating and Frost Insulator classification: $59.39/hour plus $33.85/hour fringe benefits) established by U.S. Department of Labor Wage Determination MN20260053. There are no Small and Underutilized Business Program goals for this contract.

Scope encompasses Level I, II, and III inspections and routine services for over 600 HVAC units distributed across 70 recreation and operational centers, including air conditioning units, gas-fired furnaces, hot water heating systems, heaters, air handlers, and pump-and-boiler pairs. Services include call-out services during business hours and after-hours/weekend emergencies (80 hours assumed per category), initial electronic reporting setup and data entry (20 hours), and inventory services at recently improved facilities. Level II and III units must be inspected within 30 working days of notice to proceed; Level I units within 60 working days. Force account services for repairs beyond routine maintenance are budgeted at $75,000.00. Bidders must submit unit pricing on the provided Excel bid form. The contract term is one year with two optional one-year renewal periods. Prices must remain firm during the initial contract term; escalation for extensions is capped at the Consumer Price Index or 5%, whichever is higher, upon documented submission of cost increases at least 60 days before contract year-end.

Contractors must be licensed Minnesota Journeyman HVAC technicians, bonded per Minnesota Statute 326.992, and insured with MPRB named as additional insured. For bids exceeding $50,000, submission of a Responsible Contractor Verification and Certification of Compliance Form (Minnesota Statute 16C.285) is required. Bid deposits of 5% payable to the City of Minneapolis Finance Department and performance and payment bonds at 100% of total contract amount are mandatory. Employment goals are 20% female and 32% minority participation. Award is anticipated on or before December 15, 2026. All bids must be submitted electronically through the City of Minneapolis eSupplier Portal.