Bid - Group Guided Tour Zion's National Park for Upward Bound Group

Snow College is seeking bids for a group guided tour of Zion's National Park for an Upward Bound program, specifically targeting a group of 27 participants (20 high school students and 7 adults) on Thursday, June 12th, 2025. The procurement is an Invitation for Bid (IFB) that requires a vendor to provide a comprehensive tour experience with two rotating groups, each participating in an E-bike tour and a guided scenic hike. The tour must include knowledgeable guides who can provide detailed information about park history, geography, geology, and cultural significance. Vendors must supply all necessary equipment, including pedal assist E-bikes, helmets, mounted baskets, and hiking poles. The bid opens on March 4, 2025, at 8:30 AM MST and closes on March 11, 2025, at 5:00 PM MDT, with the final participant count to be confirmed by April 5th, 2025. Evaluation criteria will focus on the lowest overall bid that meets all specified requirements, with particular attention to meeting tour specifications and earliest delivery date. Vendors must submit several prerequisites, including a W9, College's Vendor Registration Form, insurance coverage documentation, and applicable tour licenses.

The procurement does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. Vendors must provide an exclusive tour experience with no outside participants and ensure parking for three SUVs at or near the tour meeting location. The solicitation follows Utah State Procurement Code 63G-6A-604-3-B, which prohibits vendors from uploading additional terms or conditions beyond the bid specifications. While no specific budget range is directly stated in the documentation, vendors are required to include all costs within their bid price. The tour requires comprehensive coordination, including managing two rotating groups with distinct activity schedules, ensuring equipment availability, and providing professional guided interpretation of the national park environment. The bid represents an opportunity for tour operators or outdoor recreation companies with specific experience in national park guided tours and the capability to manage complex group logistics.