Bid #D00226 - 2026 Health Department Roof Replacement

The City of Staunton, Virginia is issuing an Invitation for Bids (Bid #D00226) to procure roofing services for the replacement of the existing spray foam roof system at the Staunton City Health Department located at 1414 N. Augusta Street. This procurement seeks qualified Class A contractors to remove and replace approximately 10,000 square feet of roofing on the main Health Department building and two small canopy roofs with a new torch-applied two-ply modified bituminous membrane roofing system. The scope of work includes complete removal of existing roofing materials, insulation, flashings, metal coping, and edge metal down to the concrete deck; installation of new R30 tapered polyisocyanurate insulation, high-density gypsum cover boards, retrofit drains, and torch-applied 2-ply modified bitumen roofing with mineral surface cap sheets; and installation of new metal counterflashing, coping caps, fascia, and liquid-applied silicone roof coatings, with additional work to raise and relocate curbs, equipment supports, plumbing stacks, heat stacks, utility lines, roof hatches, and perimeter blocking. Contractors must be certified pre-approved by the roofing system manufacturer with a minimum of five years documented experience, must maintain a full-time supervisor on-site during all roofing work phases, must have completed a minimum of three projects of similar size and complexity within the last two years, and must provide current NRCA CERTA training documentation. The project design is classified as Alteration Level 1 per the 2021 Virginia Existing Building Code with a 122 mph design wind speed at Exposure Category C, and asbestos-containing materials have been identified in the existing roof and HVAC ducts and must be properly abated prior to roof installation. The mandatory pre-bid meeting was held on April 28, 2026 at 9:00 a.m., with written inquiries regarding specifications due by 5:00 p.m. on April 29, 2026. Sealed bids are due on May 12, 2026 at 2:00 p.m. at Staunton City Hall, Finance Department, and may be submitted either electronically through the eVA procurement system or as paper submissions. Award will be made to the lowest responsible and responsive bidder following review of all submissions, with notice of award posted on the City's website and eVA site, and the project must be completed within an estimated two-month timeframe with work hours restricted to 7:00 a.m. to 6:00 p.m., Monday through Friday. The specifications designate The Garland Company as the basis of design manufacturer, with approved equal products meeting all specified performance criteria acceptable as alternatives. A 30-year manufacturer's warranty on materials and workmanship and a 3-year installer warranty from final acceptance are required.

No specific set-aside designations or restrictions on organization types are identified in the procurement documents. The specifications require that all roofing materials be manufactured in the United States and sourced from a single manufacturer, with secondary products requiring written manufacturer approval; approved equal systems must meet or exceed all specified requirements, design criteria, and warranty provisions. EPDM roofing materials are explicitly not acceptable. The roofing system manufacturer must provide onsite representation throughout installation by full-time employees and deliver a notarized certification letter confirming inspection service obligations, with daily onsite inspections mandated during the first seven days of work and three days per week thereafter, plus weekly progress reports including photographs. Contractors must maintain a minimum of $2,000,000 general liability, $1,000,000 auto, and $1,000,000 workers' compensation coverage, with the City listed as an additional insured. The procurement documents do not disclose specific incumbent vendors or award values/budget ranges; however, the project scope and quality specifications suggest a substantial commercial roofing project. Payment terms are net 30 days upon approved completion, with no bid bonds, payment bonds, or performance bonds required, and all costs for bid preparation remain the bidder's sole responsibility.