Bid 9-2526 Maintenance and Cleaning Services-Police Headquarters/Animal Shelter

The Town of Guilford, Connecticut is issuing Invitation to Bid 9-2526 for maintenance and cleaning services at two municipal facilities: the Police Department headquarters (approximately 18,000 square feet) located at 400 Church Street and the adjacent Animal Shelter administrative area (approximately 1,000 square feet) for Fiscal Year 2026-2027. The procurement encompasses daily cleaning services Monday through Friday, Saturday duties, and periodic maintenance tasks ranging from weekly to annual frequencies, including floor maintenance, bathroom sanitation, carpet cleaning, window washing, and grounds policing. Qualified bidders must demonstrate at least three years of experience cleaning comparable square footage of at least 18,000 square feet on a daily basis and must provide three current references from customers for whom they perform similar services. The successful contractor must submit employee names, addresses, and dates of birth for police department verification and must provide bondable employees with experience cleaning police facilities. Key deadlines include a mandatory pre-bid walk-through on March 19, 2026 at 9:00 a.m., written questions due by 4:00 p.m. on March 27, 2026, and sealed bid submissions due on April 16, 2026 at 9:30 a.m. at the Town Hall office of the First Selectman. The contract term runs from July 1, 2026 through June 30, 2027, with the Town retaining the option to renew for two successive one-year periods at its sole discretion.

The procurement imposes comprehensive insurance and bonding requirements on the selected vendor, including worker's compensation, commercial general liability coverage of $1,000,000 per occurrence and $2,000,000 aggregate, automobile liability, excess liability of $1,000,000, and janitorial fidelity bonds of $100,000. Bidders must submit a bid bond or cashier's check equal to 10 percent of the base bid, a Certificate of Insurance, a W-9 form, and vendor references. The successful bidder must comply with all applicable Connecticut state laws, including prevailing wage requirements if applicable, affirmative action and equal opportunity provisions, and OSHA requirements. The bid documents indicate that all vendors are eligible to respond with no identified set-asides or restrictions on organizational types. No incumbent contractor information, specific estimated award value, or budget range is provided in the available solicitation documentation.