35240_Apr_20_26_solicitation_doc.pdf

This is an Invitation to Bid (ITB) solicitation issued by the Town of Guilford, Connecticut for maintenance and cleaning services at two municipal facilities: the Police Department headquarters (approximately 18,000 square feet) and the adjacent Animal Shelter administrative area (approximately 1,000 square feet) for Fiscal Year 2026-2027. The scope of work encompasses daily cleaning services Monday through Friday, Saturday duties, and periodic maintenance tasks ranging from weekly to annual frequencies, including floor maintenance, bathroom sanitation, carpet cleaning, window washing, and grounds policing. The solicitation opened on March 5, 2026 at 7:00 a.m. EST with a vendor question deadline of March 27, 2026 at 4:00 p.m. EDT. A mandatory pre-bid walk-through is scheduled for March 19, 2026 at 9:00 a.m., and sealed bid submissions are due on April 16, 2026 at 9:30 a.m. at the Town Hall office of the First Selectman. The contract term runs from July 1, 2026 through June 30, 2027, with the Town retaining the option to renew for two successive one-year periods at its sole discretion.

Bidders must demonstrate at least three years of experience cleaning comparable square footage of at least 18,000 square feet on a daily basis and must provide three current references from customers for similar services. Qualified bidders must submit employee names, addresses, and dates of birth for police department verification and must provide bondable employees with experience cleaning police facilities. The procurement requires submission of a bid bond or cashier's check equal to 10 percent of the base bid, a Certificate of Insurance, a W-9 form, and vendor references. Comprehensive insurance and bonding requirements include worker's compensation, commercial general liability coverage of $1,000,000 per occurrence and $2,000,000 aggregate, automobile liability, excess liability of $1,000,000, and janitorial fidelity bonds of $100,000. All vendors are eligible to respond with no identified set-asides or restrictions on organizational types. No estimated award value or budget range is provided in the solicitation documentation. The successful bidder must comply with all applicable Connecticut state laws, including prevailing wage requirements if applicable, affirmative action and equal opportunity provisions, and OSHA requirements. Contact information is available through Darlene Minore at Guilford Town Hall, 31 Park Street, Guilford, CT 06437.