Bid #26-14 heavy equipment lease

Butts County Board of Commissioners, through the Public Works Department, is soliciting sealed bids for a five-year fair market lease program covering eight categories of heavy equipment, including one backhoe, one excavator, one mini excavator, one wheel loader, two motor graders, two skid steer loaders, and one track loader. All equipment must be new, current-model, and fully operational by July 1, 2026, to support county operations across roadway maintenance, drainage, solid waste, and public infrastructure delivery. Bidders must submit one original, two bound copies, and one digital PDF copy on USB drive by April 7, 2026, at 2:00 p.m. to the Butts County Administration Office in Jackson, Georgia. Questions must be submitted to Procurement Coordinator JoAnna Phillips by March 25, 2026, at 2:00 p.m., with the first addendum deadline on March 27, 2026, at 4:00 p.m.; Addendum #1 clarifies equipment specifications including confirmation that wheel loader forks must be included and that a mid-mount scarifier is preferred for the motor grader. The county will award to the lowest responsive, responsible bidder based on best value and operational need, reserving the right to award individual bids or bundled packages and to reject any or all bids. All bids must include F.O.B. destination pricing with shipping, delivery costs, permits, and fees included, along with on-site delivery, operator familiarization, basic maintenance training, and service center location information.

Required qualifications for bidders include submission of a bid bond equal to five percent of the total bid amount, performance and payment bonds at 100 percent of the contract amount upon award, proof of general liability insurance of $1,000,000, automobile liability insurance of $1,000,000, and workers' compensation coverage. The solicitation does not identify any set-aside designations for disadvantaged enterprises, minority-owned businesses, women-owned businesses, or other restricted categories. No incumbent vendors or current contractors are identified in the procurement documents. The contract includes a guaranteed buy-back option at lease termination and comprehensive warranty provisions covering the full five-year lease term. The county is exempt from federal excise and state sales taxes upon provision of exemption certificates. No specific award value or budget range is disclosed in the available procurement documents; however, the contract was ultimately awarded to Yancey Bros, Co. on April 30, 2026.