Bid 26-004 milling machine rental w/ two daily operators

Floyd County Board of Commissioners, Purchasing Department in Georgia is seeking bids for the daily rental of a milling machine with two qualified operators to provide profile milling services across three residential neighborhoods in the county. The project encompasses approximately 32,765 square yards of milling work distributed across three locations: Shannon (17,893 square yards), Riverside (5,298 square yards), and Garden Lakes (9,575 square yards), with an estimated seven days required to complete the work. Operations will be conducted Monday through Friday from 8:00 AM to 4:30 PM, with sealed bids required to be submitted via the Bonfire website by 2:00 PM local time on February 12, 2026, followed by immediate public bid opening. Bidders must provide pricing information including daily rental rates for the milling machine and two operators combined, the estimated number of days to complete work, mobilization costs per move (with three moves anticipated), and any material credits if Floyd County purchases the milled material. The contract award will be made to the lowest responsive, responsible bidder, with the contract term set at three months from receipt of the purchase order. All bidders must submit required documentation including certificates of non-discrimination and non-collusion, contractor affidavits demonstrating E-Verify compliance, drug-free workplace certificates, W-9 forms, and compliance with Georgia's Security and Immigration Compliance Act, along with a Certificate of Liability Insurance of at least $500,000 per occurrence within ten calendar days of award notification. Questions must be submitted via Bonfire or email to Randy E. Self, Purchasing Director, no later than 5:00 PM on February 5, 2026, and no pre-bid conference is scheduled, though site visits are permitted at the bidder's discretion.

The solicitation documents do not identify any set-aside designations for disadvantaged enterprises or restrictions on the types of organizations that can respond, nor is there any incumbent vendor or current contractor information provided. Floyd County will provide all necessary traffic control, material removal and hauling, advanced notices, water truck access, and cleanup support as part of the procurement arrangement. The contractor must deliver equipment in good working condition and cannot bill Floyd County for downtime attributable to equipment failures. Floyd County offers payment terms of Net 30 days upon invoice submission and approval, and the county is willing to consider purchasing milled material at a credit against the bid price if the contractor provides a reasonable haul location. The specific award value or budget range for this procurement is not disclosed in the available documentation, with pricing to be determined by the competitive bid evaluation process based on daily rental rates, mobilization costs, and estimated days to completion. Bid tabulations will be posted within 24 hours of bid opening on the Bonfire website for public review.