BID _26_004 _ Milling Machine with two Daily .pdf

BID #26-004

Floyd County Board of Commissioners

Invitation to Bid

Bid #26-004

Milling Machine Rental with two (2) Daily Operators Provided Floyd County, GA

Issue Date: January 29, 2026

RANDY E. SELF

PURCHASING DIRECTOR

All communication concerning this project must be directed to the Purchasing Office until the bid is awarded. Vendors should not have contact with the Departments.

FLOYD COUNTY BOARD OF COMMISSIONERS

PURCHASING DEPARTMENT

#12 East 4th Ave. Ste. 106

ROME, GA 30161

(706) 291-5118

INVITATION TO BID

Date Issued: January 29, 2026

Notice is hereby given that Floyd County, Georgia proposes to award a Contract to the lowest responsive, responsible bidder, upon sealed bids, for the furnishing of all labor, tools, material, equipment, and other things necessary for:

Milling Machine Rental with two (2) Daily Operators Provided

BID #26-004

Sealed bids for the purpose of the daily rental of a milling machine and two (2) operators are subject to the conditions and provisions as set forth in the attached bid package will be received until 2:00 PM (local time), on February 12, 2026, through the office of the Floyd County Purchasing Director, located in the Floyd County Administration Building, 12 East Fourth Avenue, Suite 106, Rome, Georgia. Bids will then and there be publicly read aloud in the office of the Purchasing Director, Randy E. Self. No extension of the bidding period will be made, and late bids will not be accepted. Bid tabulations will be posted within 24 hours of bid opening.

SITE VISIT: There will be no pre-bid conference. Interested parties may visit the site themselves.

The work is to be awarded in one contract and shall conform in all respects to the Specifications contained in this bid package which are available for review in the office of the Purchasing Director of Floyd County, which is also the office of the undersigned, and said specifications, general conditions are open to the inspection of the public.

All forms, certifications and compliance documents required by Floyd County must accompany each bid. Including, but not necessarily limited to, compliance with the Georgia Security and Immigration Compliance Act OCGA 13-10-90 et. seq. Contractor must complete and submit with bid, the Contractor Affidavit under OCGA 13-10-91(b)(1) included with contract documents.

Complete sets of documents and information may be downloaded from the Floyd County Website, www.floydcountyga.gov or by notifying Randy E. Self at randy.self@floydcountyga.

http://www.floydcountyga.gov/ mailto:randy.self@floydcountyga

All questions regarding this bid must be sent via the Bonfire website https://floydcountyga.bonfirehub.com or to Randy E. Self at randy.self@floydcountyga.org. Verbal questions and answers are not binding on any party. Submit questions no later than 5:00 PM, February 5, 2026, questions received after this time may or may not be addressed. Replies will be made by Addenda. Addenda may be issued at any time during bidding period. Addenda will be sent to all known Bidders and Owner. Addenda becomes part of the Bid Documents. Include resultant costs in the Bid Price.

The right is reserved to the Board of Commissioners of Floyd County, Georgia to delay the award of the Contract for a period not to exceed sixty (60) days from the date of opening of bids, during which time bids shall remain open and not subject to withdrawal. The right is also reserved to the Board of Commissioners of Floyd County, Georgia to reject any and all bids and to waive any and all technicalities or informalities. Any contract executed pursuant to this notice shall be binding upon the Board of Commissioners of Floyd County, Georgia, as such, but will not create a liability expressed or implied, against any members of the Board of Commissioners of Floyd County, the Chairman of the Board, or employee of said County, in his or her individual capacity.

Equal Opportunity Employer

FULL BID PACKAGE MUST BE SUBMITTED VIA BONFIRE

https://floydcountyga.bonfirehub.com https://floydcountyga.bonfirehub.com/ mailto:randy.self@floydcountyga.org

FLOYD COUNTY GEORGIA

GENERAL TERMS AND CONDITIONS

INVITATION TO BID

Required Document for Submission

1. CHANGES: No change will be made to this invitation except by written modification by the County Purchasing Office. Requests for interpretation or changes must be in writing, to randy.self@floydcountyga.org directed to the Floyd County Purchasing Department and received at least (5) Five Calendar Days prior to the time set for opening of the bids. Phone (706) 291-5118. All communication concerning this project should be directed to the Purchasing Office until the bid is awarded. Vendors should not have contact with the Departments.

2. FOB POINT: Bid Price to include shipping, packing, crating, and unloading at address in BID INSTRUCTIONS.

Title to remain with vendor until fully accepted by the County. Goods damaged or not meeting specifications will be rejected and removed at the vendor’s expense. Concealed damaged goods to remain the property of vendor until replaced or removed at County’s direction.

3. RISK OF LOSS: Vendor agrees to bear all risk of loss, injury, and destruction of goods and materials ordered herein which occur prior to delivery to include concealed damage; and such loss, injury, or destruction shall not release vendor from any obligation.

4. BID ACCEPTANCE TIME: Bids requiring acceptance by the County in less than Sixty (60) calendar days could be rejected, unless so stated on BIDDER’S RESPONSE PAGE and accepted by the County.

5. BID IDENTIFICATION: All bids submitted because of this invitation must be submitted using the Bonfire website at https://floydcountyga.bonfirehub.com/

6. WITHDRAWAL OF BIDS: Bids may be withdrawn by written request only, if the request is received prior to the time and date set for the opening of bids. Negligence on the part of the bidder in preparing his bid confers no right of withdrawal or modification of his bid after the bid has been opened. No bid may be withdrawn for a period of Sixty (60) days after time has been called on the date of opening.

7. BONDS: NONE FOR THIS BID.

8. SITE INSPECTIONS: A formal pre-bid/site visit is not scheduled. Vendors are welcome to look at the site on their own since it is a public road. Please keep in mind that vendors should establish their own measurements. Measurements given are approximate and no guarantee is given as to accuracy.

9. AWARD OF CONTRACT: Award will be made to that responsible bidder whose bid, conforming to the Invitation for Bid, will be most advantageous to the County; Price and other factors considered. The County reserves the right to waive compliance from any applicant with any provision contained in this request whenever the County, in its sole discretion, believes such a waiver is in the County’s best interests. A written award emailed (or otherwise furnished) shall be deemed to result in a binding contract without further action by either party. Contract (s), if awarded, will be on a lump sum basis or individual item basis, whichever is found to be in the best interest of FLOYD COUNTY.

9.1: The vendor, in accepting this contract, attests that he is in compliance with the Nondiscrimination Clause contained in Section 202 of Executive Order 11246, as amended, relative to equal employment opportunity for all persons mailto:bill.gilliland@floydcountyga.org without regard to race, color, religion, sex, or national origin, and the implementing rules and prescribed by the Secretary of Labor, which is incorporated herein by reference.

10. EXCEPTIONS TO SPECIFICATIONS: Any award resulting from this invitation shall bind the bidder to all Terms, Conditions, and Specifications set forth in this invitation. Bidders whose bids do not conform should so note on separate page if necessary and/or on the BID SCHEDULE. While the County reserves the right to make an award to a nonconforming bidder, when in the best interest of the County, such awards will not be readily made, and bidders are urged to conform to the greatest extent possible. No exceptions will be considered to have been taken by the bidder unless it is properly set out as provided above. No exception will be deemed to have been taken by the County unless you are incorporated in an award resulting from this invitation and so stated.

11. BID RESULTS: Interested parties may review and/or print BID TABULATION @ https://floydcountyga.bonfirehub.com 24 hours after bid opening or contact Randy E. Self at randy.self@floydcountyga.org should the tabulation not be available on the website.

12. PAYMENT: Payments will be made upon all items completed each month or completion of all work and acceptance by county on invoices submitted and approved by the proper county representative within thirty (30) days receipt of invoice unless paragraph 14 applies. Invoices are to be submitted to: Floyd County Purchasing, P.O.

Box 946, Rome, Ga. 30162

12.1 Itemize all invoices in full. Mail the original invoice to the address above. A shipping or receiving ticket will be signed and a copy left with each delivery. Each invoice including receiving/shipping ticket is to include the following minimum information:

1. Date invoice is submitted; 5. County department.

2. Purchase order number; 6. Item(s) or service

3. Payment terms; 7. Quantity of each item or service

4. Date of transaction; 8. Bid price of each item or service with any Discounts.

Invoices received with any of the required information listed above missing may not be considered as a “correct invoice”. All invoices submitted will be closely monitored for accuracy. Any invoice found to be incorrect will be returned to the vendor for correction.

12.2 Vendor must furnish delivery receipt with invoice identifying that this order has been delivered in accordance with Specifications, Quantities, and Price as set forth on the purchase order. A Floyd County employee’s signature must appear on the delivery receipt or invoice.

12.3 Items on this order are exempt from Federal Excise Tax and Georgia Sales and Use Tax. A certificate will be furnished if requested. FLOYD COUNTY is exempt from taxes, but the successful bidder shall pay all taxes required of him by law and FLOYD COUNTY cannot exempt others from tax.

12.4 Payment terms and provisions herein or otherwise found within the contract documents supersede all provisions of the Georgia Prompt Pay Act (House Bill 837; 13 O.C.G.A. Chapter 11 ET. SEQ.).

13. INQUIRIES REGARDING PAYMENT: All inquiries regarding payment of invoices are to be directed to Accounts Payable (706) 291-5113 or Floyd County Commissioners, Attn: Accounts Payable, P.O. BOX 946, Rome, Georgia 30162

14. DISCOUNTS: Prompt payment discounts offered for a period of less than Fifteen (15) Days will not be considered in determining the low bidder on this invitation. However, such discounts, when offered, will be taken provided payment is made within the time specified. Time, in connection with discounts for prompt payments, will be computed from the date of acceptance of work for which payment is claimed, or the date the correct invoice is received by the County, whichever is later.

15. EXECUTION OF CONTRACT: Subsequent to the award, the successful bidder will be presented with a contract which may be in the form of a purchase order.

16. CERTIFICATE OF INSURANCE: The successful bidder will be required to furnish a Certificate of Liability Insurance in an amount not less than Five Hundred Thousand Dollars ($500,000.00) per occurrence to protect the County throughout the life of the contract against “All Risks” Coverage to include but not limited to General Liability:

Comprehensive For, Premises/Operations, Products/Completed Operations, Broad Form Property Damage, Personal Injury, and Automobile/Vehicle Liability. Worker’s compensation and Employer’s Liability are to be statutory amounts.

On all contracts for vehicle repair of any kind, the successful bidder shall provide at least Five Hundred Thousand Dollars ($500,000.00) of Garage Liability insurance in addition to the insurance stated above. The Certificate must be furnished within Ten (10) calendar days of a “NOTICE OF AWARD” being issued.

17. INCLUSION: All items and/or services standard, expected, necessary, and/or routine to such a project as this and not actually stated in this Invitation for Bid will be the responsibility of the successful bidder to provide at no other cost to the County unless so stated on the successful bidder’s proposal as additional cost items and accepted by the County at the time of the award and/or contract.

18. REGULATORY AGENCIES: Successful bidder will be responsible for all required permits or license required by regulatory agency of the City, County, State, or Federal Governments. Further, successful bidder will be responsible for meeting all requirements of any regulation (s) or guideline (s) of any of the said Governments or any independent agency recognized by said Governments as publisher of any such regulation (s) or guideline (s).

19. INDEPENDENT CONTRACTORS: The bidder represents to FLOYD COUNTY that they are fully experienced and properly qualified to perform the functions provided herein and that they are properly equipped, organized, and financed to perform such functions. The bidder shall finance their own operations hereunder, shall operate as an independent contractor and not as an agent of FLOYD COUNTY and nothing contained in this Invitation for Bid or a contract resulting from same shall be construed to constitute the bidder or any of their employees, servants, agents, or subcontractors as a partner, employee, servant, or agent of the County nor shall either party have any authority to bind the other in any respect; it being intended that each shall remain an independent contractor.

20. ASSIGNMENT OF CONTRACTUAL RIGHTS: It is agreed that the successful bidder will not assign, transfer, convey, or otherwise dispose of a contract that results from this invitation or his right, title, or interest in or to the same, or any part thereof, without written consent of the County.

21. STARTING TIME: Work will commence within stated calendar days after being issued a “NOTICE TO PROCEED” on the project and commence in a routine, orderly manner until completion and acceptance by the County.

22. INDEMNITY: Successful bidder agrees, if entering a contract because of this invitation, to defend, indemnify, and hold harmless FLOYD COUNTY from all courses of action or claims of damages arising out of or related to the bidder’s performance or actions or those of his employees or agents, under said contract.

23. TERMINATION: Pursuant to O.C.G.A. 36-60-13, if applicable, any contract resulting from this Invitation for Bid, if not sooner terminated pursuant to the provisions of termination contained herein, is terminable by the Board of Commissioners of FLOYD COUNTY, Georgia on December 31 of each calendar year during the term of said contract, except that said contract shall be renewed automatically on such date, and without any lapse, unless positive action is taken to terminate said contract by the Board in a public meeting and such action entered in the Official Minutes of the FLOYD COUNTY Commission.

24. APPROPRIATION OF FUNDS: Initial contract and any continuation contract (s) will terminate immediately and absolutely at any such time as there are no appropriated and otherwise unobligated funds available to satisfy the County’s obligations under said contract (s).

25. CANCELLATION FOR CAUSE: Should either party fail to comply with the Terms and Conditions of this contract, the aggrieved party must give, in writing, to the other party any complaint for noncompliance with the Terms and Conditions of this contract. The other party shall have Fifteen (15) calendar days to correct the matter. If corrected to the satisfaction of both parties within the Fifteen (15) calendar days and stated in writing, then the contract will continue uninterrupted. Failure to correct the matter will result in termination of this contract at the end of Thirty (30) calendar days following the date of the initial letter of complaint.

26. LIQUIDATED DAMAGES: NONE FOR THIS BID.

27. ANTI-DISCRIMINATION CLAUSE: “FLOYD COUNTY does not discriminate against any person because of race, color, religion, national origin, or handicap in employment or service provided."

28. COMMODITY STATUS: It is understood and agreed that the materials delivered shall be new, of the latest design, and in first quality condition, that all bags, containers, etc., shall be new and suitable for storage, unless otherwise stated by FLOYD COUNTY.

29: CONTRACT ITEMS: Items or services not listed in this contract need to be purchased according to purchasing rules and regulations of the county.

• County departments are not authorized to order any item or service not listed without satisfying said rules and regulations and having a separate purchase order issued to cover such a purchase.

• Vendors receiving contracts because of this invitation will be expected to consider this when accepting orders.

• Payment will not be made for any item not covered by this contract unless the Purchasing Rules and Regulations stated have been met.

30: CHANGES TO CONTRACT: No change will be made to this contract except by written modification by the Contracts Administrator whose name appears on the cover page. Additional items of the same brand and similar products required during the contract will be provided at like discounts to similar items on contract.

31: LOCATION FOR DELIVERY OF GOODS OR EQUIPMENT: Purchase Order or as specified by location

32: BID SUBMISSIONS: Submissions will be submitted using Bonfire at https://floydcountyga.bonfirehub.com . Please submit all “Required Document for Submission” Documents as one attachment with your Pricing Submission attached separately. If you would like to attend our electronic Bid Opening, please make sure you send your request to attend to randy.self@floydcountyga.org no later than 12:00 PM, February 10, 2026. Please include all email addresses for those that would like to receive an invitation.

I acknowledge that I have read and understand the General Terms and Conditions as stated above:

Signature

Printed Name

Company Name

CHECK LIST

All documents listed below are required to be completed and submitted as one attachment under Required Documents and scope of work on https://floydcountyga.bonfirehub.com. The pricing sheet should be submitted separately under Bid Pricing and not included with the required documentation.

___ Bidders Declaration Page

___ Vendor Information

___ Certificate of Non-Discrimination

___ Certificate of Non-Collusion

___ Contractor’s Affidavit/E-Verify (if you have 10 or more employees)

___ S.A.V.E. Compliance (if you have 10 or less employees)

___ Drug Free Workplace Certificate

___ W-9

___ Specification List(s) for Compliance and Exceptions and option pricing

___ Bidders Addenda Acknowledgement

___ Pricing Sheet (to be scanned as a separate sheet in Bonfire)

The documents above are included within this Invitation to bid. Addendums will be available when issued.

BIDDERS DECLARATION

The bidder understands, agrees and warrants:

• That the bidder has carefully read and fully understands the full scope of the specifications.

• That the bidder has the capability to successfully undertake and complete the responsibilities and obligations in said specifications.

• That this bid may be withdrawn by requesting such withdrawal in writing at any time prior to 2:00 PM, February 12, 2026 but may not be withdrawn after such date and time.

• That Floyd County reserves the right to waive compliance by any applicant with any provision contained in this request whenever the County in its sole discretion believes such waiver is in the County’s best interests.

• That by submission of this quote the bidder acknowledges that Floyd County has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement information supplied by the bidder.

• That the accompanying bid is not the result of or affected by, any act of collusion with another person or company engaged in the same line of business or commerce, or any other fraudulent act punishable under Georgia or United States law.

BIDDER:

Company Name: _________________________________________

Name Print: _____________________________________________

Signature: ______________________________________________

Email: _________________________________________________

Phone: _________________________________________________

Date: __________________________________________________

CERTIFICATE OF NON-DISCRIMINATION

In connection with the performance of work under this contract, the bidder agrees as follows:

The bidder agrees not to discriminate against any employee or applicant for employment because of race, creed, color, sex, national origin, ancestry, or disability. The vendor shall take affirmative action to ensure that employees are treated without regard to their race, creed, color, sex, national origin, ancestry, or disability. Such actions shall include, but not be limited to the following: employment, upgrading, demotion, transfer, recruiting, or recruitment, advertising, lay-off or termination, rates of pay or other compensation and selection for training, including apprenticeship.

In the event of the bidder’s non-compliance with this non-discrimination clause, the contract may be canceled or terminated by Floyd County Board of Commissioners. The bidder may be declared, by Floyd County, ineligible for further contracts with Floyd County until satisfactory proof of intent to comply shall be made by the vendor.

The bidder agrees to include this non-discrimination clause in any sub-contracts connected with the performance of this agreement.

BIDDER: ________________________________________

SIGNATURE: ____________________________________

TITLE: _________________________________________

CERTIFICATE OF NON-COLLUSION

By responding to this solicitation, the supplier understands and agrees to the following:

1. That the submitted response constitutes an offer, which when accepted in writing by Floyd County, and subject to the terms and conditions of such acceptance, will constitute a valid and binding contract between the undersigned and Floyd County; and

2. That the suppler has read the specifications and requirements shown or referenced in the solicitation and that the supplier’s response is made in accordance with the provisions of such specifications and requirements except as expressly stated otherwise in the supplier’s response; and

3. That the supplier guarantees and certifies that all items included in the supplier’s response meet or exceed any and all such stated specifications and requirements of the solicitation except as expressly stated otherwise in the supplier’s response; and

4. That, if awarded a contract, the supplier will deliver goods and or services that meet or exceed the specifications and requirements of the solicitation except as expressly stated otherwise in the supplier’s response, and

5. That the response submitted by the supplier shall be valid and held open for a period of one hundred and twenty (120) days (or such other time period as identified in the solicitation) from the final solicitation closing date and that the response may be held open for an additional period of time subject to the supplier’s consent; and

6. That the supplier’s response is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a response for the same materials, supplies, equipment, or services and is in all respects fair and without collusion or fraud. The supplier understands and agrees that collusive bidding is a violation of state and federal law and can result in fines, prison sentences, and civil damage awards; and

7. That the provisions of the Official Code of Georgia Annotated, Sections 36-91 have not been violated and will not be violated in any respect.

DO NOT MODIFY THE BID/PROPOSAL CERTIFICATION TERMS IN ANY WAY. THIS FORM MUST BE

COMPLETED, SIGNED AND SUBMITTED WITH YOUR RESPONSE.

(PLEASE PRINT OR TYPE):

Contractor’s Full Legal Name: _________________________________________ Date: _______________

Authorized Signature: _______________________________________________

Name and Title of Person Signing: _____________________________________________________________

Company Address: __________________________________________________________________________

Phone: ___________________ E-MAIL: ________________________________

Contractor Affidavit under O.C.G.A. § 13-10-91(b)(1)

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm, or corporation which is engaged in the physical performance of services on behalf of Floyd County Georgia has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10- 91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number Date of Authorization Name of Contractor Address of Contractor Milling Machine Rental and two (2) Daily Operators, Floyd County, GA Name of Project

FLOYD COUNTY GEORGIA____________________

Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on ________, ____ in 202__ in _____________________(city), ________(state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE ______DAY OF___________________, 202__.

NOTARY PUBLIC

My Commission Expires:

(Notary Seal or Stamp Required)

SAVE COMPLIANCE AFFIDAVIT

O.C.G.A § 50-36-1(e) (2) Affidavit

By executing this affidavit under oath, as an applicant for a (n) Contract or Services, as referenced O.C.G.A. C. § 50-36-1, from Floyd County, Georgia, the undersigned applicant verifies one of the following with respect to my application for a public benefit:

1. __________ I am a United State citizen.

2. __________ I am a legal permanent resident of the United States

3. __________ I am a qualified alien or non-immigrant under the Federal Immigration and Nationality Act with an alien number issued by the Department of Homeland Security or other federal immigration agencies.

My alien number issued by the Department of Homeland Security or other federal immigration agency is: ____________________.

The undersigned applicant also hereby verifies that he or she is 18 years of age or older and has provided at least one secure and verifiable document, as required by O.C.G.A. § 50-36-1(e) (1), with this affidavit.

The secure and verifiable document provided with this affidavit can best be classified as:

In making the above representation under oath, I understand that any person who knowingly and willfully makes a false, fictitious, or fraudulent statement or representation in an affidavit shall be guilty of a violation of O.C.G.A. § 16-10-20, and face criminal penalties as allowed by such criminal statute.

Executed in _______________ (city), _______________ (state).

Signature of Applicant

Printed Name of Applicant

Name of Company, Corporation, or LLC

SUBSCRIBED AND SWORN

BEFORE ME ON THIS THE

_______DAY OF __________________, 202______

NOTARY PUBLIC

My Commission Expires:

FLOYD COUNTY BOARD OF COMMISSIONERS

DRUG-FREE WORKPLACE CERTIFICATE

By signature on this certificate, the Vendor certifies that the provisions of O.C.G.A. Section 50-24-1 through 50-24- 6 related to the “Drug-Free Workplace Act” have been complied with in full. The Vendor further certifies that:

1. A drug-free workplace will be provided for the Vendor’s employees during the performance of the contract; and

2. Each Vendor who hires a sub-Vendor to work in a drug-free workplace shall secure from the sub-vendor the following written certification: “As part of the subcontracting agreement with (Vendor’s name), (sub-Vendor’s name) certifies to the Vendor that a drug-free workplace will be provided for the sub-Vendor’s employees during the performance of this contract pursuant to O.C.G.A. Section 50-24-3(b)(7).”

By signature on this certificate, the Vendor further certifies that it will not engage in the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana during the performance of this contract.

Vendor: _______________________________________________________

By: ___________________________________________________________

Name Printed: __________________________________________________

Title: __________________________________________________________

Date: __________________________________________________________

SCOPE OF WORK

Milling Machine with two (2) Daily Operators

Required Documents for Submission

Project Description

Daily rental of a milling machine with two (2) operators to provide profile milling in three (3) neighborhoods in Floyd County.

Project Scope

The Contractor shall provide a machine capable of milling ½ lane of each road to be milled. Estimated road lengths equal 2.6 miles with varying widths and estimated total square yards of 32,800. The locations of the roads are in three (3) different parts on the north side of Floyd County that will require equipment relocation.

A map is attached separately to help locate the neighborhoods and roads. Additional maps are included to locate each individual road.

Floyd County will provide:

• All necessary traffic control

• Removal and Hauling material*

• Advanced notices to be sure the roads are clear of obstruction

• Water truck to provide access to water when needed

• Cleanup, as necessary

* Floyd County is willing to consider selling the material for a credit. If interested, please bid a credit price if you want the material, and an expected location for us to discard the material. This is only an option, not a guarantee. Dump location will factor in on our final decision.

Project Specifications

• The Contractor is to provide the milling machine and the crew necessary to operate the milling machine.

• Workdays on site will begin at 8:00 AM and end at 4:30 PM, Monday – Friday.

o Variances can be approved as needed if agreed upon with the Floyd County Supervisor in advance, due to weather, equipment issues, etc.

• Our expectation is to only mill roads that we will surface in early 2026.

• Vendors only need to bid if they can complete the assignment on schedule. The term of this award will expire 3 months from the receipt of a purchase order.

• Equipment delivered to the Floyd County worksite must be in good working condition. The successful bidder must not knowingly deliver damaged, broken, or unsafe equipment and/or accessories to the Floyd County worksite. Any time lost due to equipment condition will not be paid by Floyd County.

• Each road has an existing gutter. The finished surface shall be flush with the gutter on each side and include a 2% grade to create a crown. Thickness of material to be removed varies from 0.00” to 4” +, with an expected average to be less than 2”. The lead Operator and Floyd County supervisor will work together as needed on every block to be sure the finished grade is met.

• Amount of work – Approximately 32,000 square yards in 3 locations (Shannon, Riverside, Garden Lakes) o Shannon – 18,000, Riverside – 5,300, Garden Lakes – 8,400

• Reference, if needed, can be found in GDOT specs for mobilization and variable depth milling.

151-1000 MOBILIZATION

432-5010 MILL ASPH CONC PVMT, VARIABLE DEPTH

Estimated Volume/Location

Amount of work – approximately 33,000 square yards in 3 locations (Shannon, Riverside, and Garden Lakes)

(Shannon – 18,000, Riverside – 5,300, Garden Lakes – 9,600)

Miles Width Sq. yds. Square Yards

*Ave B Shannon 0.16 26 2440.5

*Ave C Shannon 0.16 24 2252.8

*2nd Street Shannon 0.6 18 6336.0

*3rd Street Shannon 0.6 18 6864.0 * 17,893

**Juniper Street 0.28 21 3449.6

**Norwood 0.15 21 1848.0 ** 5,298

*** Lake Ridge Circle 0.680 24 9574.4 *** 9,575

TOTAL SQUARE YARDS 32,765

* = Shannon NE

** = Riverside NE

*** = Garden Lakes NW

Award of Bid

• Ultimately, the project will be awarded to the low bid based on the combination of the daily rate and the mobility rate. Consideration will be given to the estimated number of days as it figures into the total. We estimate approximately seven (7) work days to complete the task.

• In addition, if you can offer a credit with a reasonable haul time, that total can be deducted from your total bid price.

All forms, certifications and compliance documents required by Floyd County must accompany each bid. Including, but not necessarily limited to, compliance with the Georgia Security and Immigration Compliance Act OCGA 13-10-90 et. seq. Contractor must complete and submit with bid, the Contractor Affidavit under OCGA 13-10-91(b)(1) included with contract documents.

Additional Note:

The payment terms for Floyd County are Net 30. Please bid with that in mind. Floyd County is exempt from all local, state, and federal taxes, and prices stipulated by the bidder are considered maximum, and are not subject to any increase due to any taxes, shipping & handling charges, or any other cause or reason.

Please acknowledge that you understand the Scope of Work and acceptance of payment terms:

BIDDER:

Company Name: _________________________________________

Name Print: _________________________ Signature: _________________________________

Phone: ____________________ Email: ___________________________________

BIDDERS ADDENDA ACKNOWLEDGEMENT

Bidder acknowledges receipt of the following addenda:

Addendum No. Date

Signed this _________day of _______________ 202___

Signature: ________________________________________________

Title: ___________________________________________________

Company: ________________________________________________

FLOYD COUNTY GEORGIA